Protecting your privacy
The Professionals in Law approach
In today’s big data-driven world, it’s more important than ever for people to be confident that their information is in safe hands. Professionals in Law is committed to protecting and respecting your privacy as well as keeping your personal data secure.
We endeavour to comply with the Data Protection Act 1998, the EU General Data Protection Regulation (GDPR) and other relevant legislation and this updated Privacy Notice reflects recent changes in privacy laws, most notably the GDPR. Here’s everything you need to know about how we manage, secure and use your data.
This Privacy Notice covers:
- What personal information we collect about you and how we collect it
- How we use your personal information
- Personal information that we share with third parties
- Our legal basis for collecting and using your personal information
- Data retention
- Your rights
- Accessing and updating your personal information
- Changes to our Privacy Notice
- Legal and contact information
1. What personal information we collect about you and how we collect it
We collect personal data to be able to offer a tailored service for your job-hunting needs.
Information that you provide directly
This information is provided by you when:
- You register as a candidate on our website
- You submit an email application via our website
- You sign up to receive job alerts
This is a summary of the kind of information we might collect:
- Your contact details
- Primarily your name, correspondence address, phone number(s) and email address
- Your CV
- Details of your education and working career
- Your personal interests
- Your work preferences
- Geographical area
Information that we automatically collect (including use of “cookies”)
We automatically gather certain limited information about your visits to the Professionals in Law website. This includes demographic data and browsing patterns. Information automatically received includes your: IP address (which identifies the computer or device that you use to access the site); the time and date of your visit; browser; operating system; internet connection details, as well as a breakdown of your journey through the website and products that you searched for. This information is only used for statistical purposes to help improve this site.
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.
You can find more information about cookies at: www.allaboutcookies.org
2. How we use your personal information
We collect and retain this information because it enables us to:
- Provide the products and services you request (for example, assist you in finding a job and enable you to apply for roles)
- Administer our website and provide customer services
- Send you marketing and promotional communications (in accordance with your marketing preferences)
- Manage your account(s) and send you technical Privacy Notice and service updates, security alerts, and other administrative messages
- Meet legal, regulatory and compliance requirements
3. Personal information that we share with third parties
We do not share your personal data with any third parties. If this were to change, we would not pass on your personal information without first obtaining your consent.
4. Our legal basis for collecting and using your personal information
We are required to collect and use personal information in accordance with, and in a manner justified by, the Data Protection Legislation. In doing so, we rely on one or more of the following grounds to legally collect and use your personal information:
- We may process your personal information where this is necessary for the performance of the contract we have with you (i.e. to provide our services to you)
- We may process your personal information where you have consented to us doing so
- We may process your personal information where it is in our legitimate interests to do so, for example:
- to analyse and create statistical reports based on the services we provide and our performance of those services; and
- for the proper keeping of business records
Where we rely on your consent to process any of your personal information, you may revoke your consent at any time. Any such revocation will not affect the lawfulness of any prior use of that personal information.
5. Data retention
We keep your personal data for as long is as reasonable to provide services to you. You have the ability to delete your account at any time, however we will delete job applications made by you after 185 days of you making the application.
Within your account, you can create a ‘profile’ and opt to make this visible and searchable by recruiters. If you do not access your account for 365 days, we will send you an email reminder asking you if you would like your profile to remain on our records. If we do not hear back from you, a second (final) reminder is then sent to you after a further 21 days. You will then have 3 days to tell us that you wish to keep your profile, otherwise we will remove your profile. If your profile is removed, you will still have an account with us and you will be able to receive job alerts and apply for jobs.
6. Your rights
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records
- Right to restriction of processing – where certain conditions apply you have a right to restrict the processing
- Right of portability – you have the right to have the data we hold about you transferred to another organisation
- Right to object – you have the right to object to certain types of processing such as direct marketing
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling
- Right to judicial review: in the event that Professionals in Law refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below. All of the above requests will be forwarded on should there be a third party involved (as stated above) in the processing of your personal data
7. Accessing and updating your personal information
You can manage consent given to us and access your personal information by logging into your account. Here you will find a privacy dashboard, which is an easily accessible single page from where you can update your marketing consent and CV visibility settings, or unsubscribe from all correspondence including job alerts. You can also delete your account from here.
Emails that we send to you based on consent given contain a secure link at the foot of each email which gives you the ability to unsubscribe to future emails or gives you access to your account, where you can then manage consent settings.
8. Changes to our Privacy Notice
Any changes we may make to this Privacy Notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Notice. This Privacy Notice was last updated on 23rd May 2018.
9. Legal and Contact information
If you wish to contact us about this Privacy Notice or any of the procedures set out in it, please contact our Data Protection Officer, Fiona Wilson on 020 7749 0190 or firstname.lastname@example.org.
You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at www.ico.org.uk/concerns if you believe that your data protection rights have not been adhered to.