We are currently seeking an experienced Information Resources Manager to join our Global Research & Library team in London.  The Global Research & Library team is responsible for the management of c250 online contracts, working independently within firm guidelines to mitigate risk, liaising closely with our In-House Legal, Procurement, and Finance teams as needed. This a key position within the team working closely with the Global Head and the senior management team.

The Information Resources Manager oversees our policies and processes for managing contracts and provides advice and guidance to colleagues globally. The post holder is also directly responsible for contracts for the core information resources purchased globally as well as some for individual offices, working closely with users, stakeholders and vendors.

We have a range of cost allocation models that the post holder must review and update as use of the online resources evolves. The role involves extensive analysis of our use of products, reporting on the online information costs and income of the department and developing new approaches to suit our growing client base.

Role and responsibilities
Management of online resources

• Management and monitoring of policies and processes for contract management and cost allocation.
• Providing advice and guidance to colleagues in the management and negotiation of contracts.
• Continuous review and analysis of online resource usage to minimise costs and maximise ROI.

Management of key vendor relationships

• Identifying opportunities for centralizing contracts across the firm.
• Managing global vendor relationships to address local and global needs of the firm.
• Establishing standard reporting on usage and costs.
• Supporting and advising colleagues in the management of vendor relationships

Direct responsibility for cross jurisdictional and local office contracts

• Managing the trial and evaluation of information resources.
• Establishing relationships with stakeholders and users.
• Producing business cases and recommendations on purchases and allocation models.
• Ongoing management of resources including monitoring usage and content / functionality developments.
• Developing processes for the management of these information resources within the team.
• Maintaining central sources of information on the available information resources within the firm.
• Liaising with colleagues to organise training and promotion.

Finance and budgeting responsibilities
Regarding online products and costs:

• Liaison with Finance for the correct allocation of costs and resolution of invoice issues.
• Continuous review and improvement of cost allocation models; negotiating and communicating outcome with appropriate stakeholders.
• Managing and reporting on online budgets as required.
• Reporting on the function’s costs, savings and income.

Key requirements

• Knowledge and understanding of the information market, in particular the evolution and development of online product agreements and pricing models
• Experience in a similar role within a commercial environment
• Experience within a legal or professional services environment preferred
• Strong commercial acumen and expertise in the negotiation of legal terms and conditions for online products
• Analytical and numerate, able to present and report data effectively leveraging appropriate tools
• Able to build and maintain relationships with stakeholders and vendors
• Solutions-oriented
• Strong project management skills; capable of managing multiple projects and deadlines

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.

We recognise the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

Additional information - External

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.