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Training Events Coordinator

Employer
A&O Shearman
Location
London (Central), London (Greater)
Salary
Competitive
Closing date
3 Aug 2024

Job Details

Job description

We are currently recruiting for a Training Events Coordinator to join our HR team in London. 

The Training Events team are responsible for the smooth running and logistics associated with 200 training programmes developed and delivered by A&O Shearman’s Talent & Development department.  The training programmes are provided for all levels of fee earner as well as support staff across the global offices. 

The role will require someone who is highly organised, efficient and who enjoys getting the job done.  As part of a team of eight, the role holder is responsible for the event management of a suite of training programmes and the provision of administration support to the Talent and Development Managers. The training events will be organised for all levels within the Firm and throughout our Global network and therefore the effective and efficient handling of all related queries is imperative, as is a willingness to travel and work outside normal working hours.

This role would suit someone with an events or hospitality background who is able to use their own initiative.

Role and responsibilities

  • Arrange all pre and post logistics for a number of different training events both virtually and in person for global attendees
  • Providing on-site and virtual support at events both in-house and at external venues when in person events are taking place
  • When events are running in person, Checking on the set up of the meeting rooms and making any last minute changes, Meeting and greeting presenters/facilitators and ensuring they have everything they need and Main point of contact on the day for all delegate queries
  • Liaising with teams virtually in the A&O Shearman Global offices to supply all the pre event information required to ensure the training runs smoothly
  • Promotion of training programmes via internal communication channels. I.e. Intranet site
  • Liaising with various external providers in respect of end to end programme management.
  • Liaising with Compliance Manager in relation to fee-earning CPD
  • Collating collateral for training programmes
  • Managing the event budgets
  • Preparing and amending documentation as required
  • Promotion of training programmes via internal communication channels. I.e. Intranet site and LMS platform
  • Maintaining and creating the Training Events file and programme structure within the file management system
  • Become a super user of the new Learning Management System
  • Ad hoc project work

Key requirements

  • The role will ideally suit an individual with a strong event management background who is well organised and has experience in a professional services environment.
  • Willingness to work extra hours when required – this will be when events are running and require an early start (from 7.30am) and a late finish (up to 7.30pm)
  • Suited to an enthusiastic, efficient candidate with exceptional administrative and prioritisation skills and attention to detail
  • Ability to develop and maintain strong relationships both with internal and external clients
  • Strong influencing and negotiation skills across both client groups
  • Ability to work to deadlines, juggle multiple projects & deliver under pressure
  • Excellent communication skills , both written & oral
  • Proven team working skills
  • Computer literate with exceptional knowledge of Word, Excel and Outlook as well as virtual platforms via Zoom, Webex, MS Teams.
  • Effective and efficient with data management and databases
  • Experience in a Learning Management System would be desirable e.g. Docebo.
  • Professional in outlook, attitude & appearance
  • Enthusiastic, pro-active, persistent, robust, with a commitment to getting the job done.
  • Strong client focus and ability to form strong working relationships across a large and diverse organisation

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.

We recognise the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.


Additional information - External

 

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

Company

A&O Shearman is global industry-leading law firm with 48 offices in 29 countries. We are a partner and trusted advisor to some of the world’s most sophisticated companies, governments and financial institutions. With the combined strengths of our legacy firms, Allen & Overy and Shearman & Sterling, we offer unmatched global breadth and depth, a forward-thinking perspective on the future and a one-firm culture of excellence to achieve unparallelled outcomes  for our clients and for each other.

We're at the start of an exciting journey, and this offers exceptional opportunities for our people. Whether you're helping clients solve their most complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel - whether you’re starting out, or taking the next step in your career.

We work to attract and retain the very best people – and we support them to build their future with us. As part of our high-performance culture, we have high expectations of one another in everything we do. We foster a working environment based on collaboration and mutual respect, where everyone is trusted to do their very best work in the way they see fit, to a standard we all share.

With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development – providing training, mentoring and practical support. And we nurture an environment and ways of working that promote positive wellbeing.

We have a powerful commitment to diversity, equity and inclusion. Your unique perspective, attributes and experiences are valued here and we invite you to bring your whole self to work.

What truly defines a career with us? We recruit the best, we ask for the best of you, and we support you to achieve your potential. And together we excel.

Company info
Website
Telephone
+44 (0) 20 3088 0000
Location
One Bishops Square
London
E1 6AD
United Kingdom

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