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HR Systems and Data Administrator, 12 month fixed term contract

Employer
Kennedys
Location
Chelmsford, Essex
Salary
Competitive
Closing date
6 May 2024

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Vacancy Type
Human Resources, HR systems
Contract Type
Contract
Experience Level
Admin
Role Classification
Other Professional

Job Details

Kennedys is seeking a HR Systems and Data Administrator on a fixed term contract to join our growing Systems and Data team, which sits within the HR department. 

The Systems and Data team is responsible for managing and maintaining the Human Resources Information System (HRIS) and all HR software, databases and HR data within the Firm on a global basis. The team has the ability to configure the HRIS to fit the specific needs and processes of the Firm; this involves configuring fields, workflows and security permissions within the system. The team is also responsible for all HR data management to ensure the maintenance of accurate and up-to-date data within the HRIS. The HRIS and HR software solutions have integration links with other systems in the Firm, processes that are overseen and developed by the team.

Additionally the team provides support to users of the system, troubleshooting issues and answering questions along with maintaining security and compliance within the system and with the use of the HR data. The team looks after all HR insights with reporting and analytics using a wide range of HR data to generate reports and build dashboards to provide HR and organisational leaders with workforce metrics and trends.

The team continuously evaluate the effectiveness of the HRIS and identify opportunities for improvement. This may involve gathering feedback from users, monitoring system performance, and staying updated on emerging technologies and best practices in HRIS management.

Team

Kennedys HR team supports the firm around the world with all people related matters.

We are a global team with HR presence in Chelmsford, Manchester and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact, Wellbeing and Diversity, Equity and Inclusion), Policies and Operations, Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.

You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.

Key responsibilities 

  • Support the HR function by providing systems administration knowledge, support for all HRIS functions and systems including, but not limited to, Open HR, Open Pay, Clear Review and KITE
  • Create systems workflows in Open HR and perform system configuration
  • Create and maintain procedure manuals, including workflow specifications for use within the HR Department/Office Managers globally
  • Write reports, as required, via Open HR, Excel or the SQL database
  • Perform data cleansing and maintenance of all systems
  • Provide firmwide reporting stats on a monthly basis
  • Assist with general queries and training regarding all HR systems
  • Run out of hours systems saves
  • Manage large data imports and exports from Open HR and the SQL database
  • Maintain security access to all HR systems.

Required experience 

  • Experience of working in an office environment, preferably in a professional services or corporate environment
  • A genuine interest in systems and analytics
  • Attention to detail and demonstrated analytical skills
  • Excellent organisational and written communication skills
  • A team player who is able to work in a highly collaborative, fast-paced environment with different teams within a global law firm setting
  • Ability to deal with highly confidential and sensitive data
  • Knowledge of the MS suite of products

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

At Kennedys, we develop careers in an innovative global environment. Life at Kennedys is exciting, fast paced and varied and we believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work.  We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority.  We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work.  Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Company

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,400 people worldwide across 44 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We’re a fresh-thinking firm, and we’re not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

Working at Kennedys is exciting, fast paced and varied. We recognise that it is important for you to have a work life balance that allows you the flexibility to live your life. This is possible with our hybrid working policy which will allow you, unless your role requires you to be office based, to enjoy a split of home and office working. We also have a “dress for your day” dress code encouraging you to dress casually whenever possible.

To help us develop our distinct culture and as part of our commitment to promoting equality and diversity we have created global and regional diversity and inclusion employee groups. The groups meet regularly to share ideas, discuss new initiatives and advise on what more we could be doing. 

Our corporate social responsibility strategy and commitments are aligned with the UN Sustainable Development Goals (SDGs) which provide us with the framework that can drive action and deliver on our CSR goals. In our quest to create a sense of shared purpose, we actively encourage colleagues to join our growing network of CSR champions to take part in events such as sporting fundraisers, virtual hackathons and pro bono initiatives to champion a better future for our people, our clients and our planet.

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