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People Team Administrator (12 month Fixed Term Contract)

Employer
Mishcon de Reya LLP
Location
London (Central), London (Greater)
Salary
Competitive
Closing date
20 Feb 2024

View more

Vacancy Type
Human Resources, Generalist
Contract Type
Contract
Experience Level
Admin
Role Classification
Other Professional

Job Details

The People Team

The People team play a key role in enabling the firm to attract, develop and retain great people, and giving them the tools and support needed to develop and fulfil their potential, and that of the firm. The team is welcoming, inclusive, driven by providing a 'high touch' level of service, and collaborative in terms of how we work. The team consists of c.50 people in both business-facing, generalist roles (Advisory) alongside specialist teams (Data & Systems; Reward; Diversity, Inclusion & Wellbeing; Employment, Policy & Engagement; Talent Acquisition, as well as our Academy, which consists of Academy Learning, Academy Tech and Early Careers).

The Talent Acquisition Team

This role will sit within the Talent Acquisition (TA) team with the opportunity to work across the wider People Team.

The Talent Acquisition team was formed in 2019 in response to our ever-growing business. The team partner directly with hiring managers and those in People Advisory to manage recruitment across the firm on both fee earning and non-fee earning roles at all levels. We are relied upon to provide strategic and operational expertise to our stakeholders and attract the best candidates to our business. Over the last 3 years we have reduced our reliance on agencies and successfully implemented a direct sourcing strategy. The team is headed up by a Director of People Advisory and consists of two TA Managers, one TA Advisor and two TA Assistants. This role will report in to the TA Advisor.

We are pleased to offer hybrid working and are looking for a commitment of at least 3 days per week in the office.

Duties and Responsibilities

This is an exciting opportunity to join a thriving and busy Talent Acquisition team. The role will involve working closely with a range of people of all levels of seniority across the firm, including Partners, Managers, and others with co-ordination/team leadership responsibilities. The team is welcoming, inclusive, driven by providing a 'high touch' level of service, and collaborative in terms of how we work. Lots of training and support will be provided.

The role will primarily involve providing day to day support including, but not limited to:

  • Scheduling interviews (virtual and in-person), including room bookings and the coordination/administration of assessments.
  • Monitoring the recruitment inbox and responding to queries, both internal and external.
  • Ensuring the Talent Acquisition Tracker is current and up to date and that this is shared with the Finance team weekly.
  • Proactive management of the Applicant Tracking System (ATS) i.e. - closing down of roles, ensuring applicants and candidates have been responded to.
  • Uploading job descriptions and coordinating the advertisement of roles on the website and LinkedIn.
  • On-boarding and responding to recruitment agency queries.
  • Arranging agency briefings.
  • Updating and organising the 'Talent Acquisition' space on the Document Management System (DMS) and ensuring all files are up to date.
  • Liaising with and responding to the Hiring Managers on availability to interview and keeping them well informed on the process, such as changes to candidates in process.
  • General recruitment related admin, such as the processing of recruitment invoices and other related expenses.
  • Assisting with recruitment data and reporting.
  • Helping to produce market mapping.
  • Gathering market data form recruitment agencies and other sources.
  • Assisting with salary benchmarking.
  • Providing support across the People Team as needed.
  • Participation in recruitment and wider People projects.

Skills/Experience

  • This role is ideal for someone looking for their first role in a busy HR/People/Talent Acquisition/Recruitment team or for someone with up to 12 months of administration experience.
  • We encourage applications from graduates, apprentices, and those with relevant workplace experience.
  • Experience of recruitment in the legal or professional services sectors would be helpful but is not essential.
  • Experience of working in a recruitment agency environment would be helpful but is not essential.
  • Experience or knowledge of the legal sector would be beneficial.
  • Strong IT Skills in Word, Excel and Outlook.
  • Strong organisation skills and excellent attention to detail.
  • Enthusiastic and proactive approach to work.
  • Excellent communication skills and confident phone manner.
  • Ability to work independently and as part of a team.
  • Able to work on multiple projects/priorities at one time and adapt quickly to change.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

About The Mishcon de Reya Group

The Mishcon de Reya Group is an independent international professional service business with law at its heart, employing over 1450 people with close to 670 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services. We have grown rapidly in recent years, showing more than 40% revenue growth in the past five years alone.

Based in London, Cambridge, Oxford, and Singapore, with an association with Karas So LLPin Hong Kong, the firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. The work we undertake is cross-border, multi-jurisdictional and complex, spanning six core practice areas: CorporateDispute ResolutionEmploymentInnovationPrivate; and Real Estate.

As of 1 January 2023, Mishcon de Reya and Taylor Vinters merged. The merger delivers on both firms' strategies to support the innovation economy and accelerate our growing share of the technology, media and life-sciences legal and consultancy services market in the UK and in key international innovation hubs globally.

In times of such far-reaching and profound change we want to be the law firm that enables our clients - and our own people - to shape the world's possibilities. We are here to help our clients benefit from new economies, new geographic centres of wealth, the new global movement of people and capital, and the impact of new technologies and new knowledge.

Our purpose remains rooted in our founding values. We take pride in the diverse range of people who make up the firm and are proactive in driving change and continuous improvement across the spectrum of equality, diversity and inclusion. Mishcon Academy , our in-house place of learning, development and new thinking for our people, clients and contacts and our innovative impact strategy, including a commitment to be a net zero carbon business , also play a central strategic role in the direction of the firm. In 2020 we launched Mishcon Purpose , a first-of-its-kind sustainability practice providing Environmental, Social and Governance (ESG) advice and purpose-driven insight to clients.

The Mishcon de Reya Group comprises standalone businesses MDR Brand Management , MDR Cyber , MDR Discover , MDR One , MDR Mayfair (in London, Singapore and Dubai) and MDRx . Complementary to Mishcon de Reya's core areas of work, each is led by best in class professionals recruited from a variety of non-legal industries and sectors.

 

We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.

Company

About The Mishcon de Reya Group

The Mishcon de Reya Group is an independent international professional service business with law at its heart, employing over 1450 people with close to 670 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services. We have grown rapidly in recent years, showing more than 40% revenue growth in the past five years alone.

Based in London, Cambridge, Oxford, and Singapore, with an association with Karas So LLP in Hong Kong, the firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. The work we undertake is cross-border, multi-jurisdictional and complex, spanning six core practice areas: CorporateDispute ResolutionEmploymentInnovationPrivate; and Real Estate.

As of 1 January 2023, Mishcon de Reya and Taylor Vinters merged. The merger delivers on both firms' strategies to support the innovation economy and accelerate our growing share of the technology, media and life-sciences legal and consultancy services market in the UK and in key international innovation hubs globally.

In times of such far-reaching and profound change we want to be the law firm that enables our clients - and our own people - to shape the world's possibilities. We are here to help our clients benefit from new economies, new geographic centres of wealth, the new global movement of people and capital, and the impact of new technologies and new knowledge.

Our purpose remains rooted in our founding values. We take pride in the diverse range of people who make up the firm and are proactive in driving change and continuous improvement across the spectrum of equality, diversity and inclusion. Mishcon Academy, our in-house place of learning, development and new thinking for our people, clients and contacts and our innovative impact strategy, including a commitment to be a net zero carbon business, also play a central strategic role in the direction of the firm. In 2020 we launched Mishcon Purpose, a first-of-its-kind sustainability practice providing Environmental, Social and Governance (ESG) advice and purpose-driven insight to clients.

The Mishcon de Reya Group comprises standalone businesses MDR Brand ManagementMDR CyberMDR DiscoverMDR OneMDR Mayfair (in London, Singapore and Dubai) and MDRx. Complementary to Mishcon de Reya's core areas of work, each is led by best in class professionals recruited from a variety of non-legal industries and sectors.

Company info
Location
Africa House
70 Kingsway
London
WC2B 6AH
United Kingdom

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