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Patents Record Clerk London

England, London
Closing date
20 Sep 2023

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Vacancy Type
Legal Support
Contract Type
Practice Area
Intellectual Property, Patents
Experience Level
2-5yrs PQE
Role Classification
Other Professional

Job Details


CMS is looking for a Patents Records Clerk to join our Team in London.

About CMS

CMS is a Future Facing firm with more than 70 offices in over 40 countries and 5,000+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the Role

Main duties of the role include:

* Docketing and processing incoming requests from the internal records mailbox, external client mailbox and adding new patent applications (EP, UK, PCT and Foreign)
* Reviewing and second checking deadlines and actions docketed by other members of the team including post received via the EPO mailbox.
* Checking documents as filed to ensure that the correct actions have been taken, relevant fees paid, and no obvious errors made in submissions.
* Processing client and deadline reports from the records system.
* Processing the on-boarding of portfolio take-overs.
* General daily maintenance of the records system including updating and removing deadlines and updating client information.
* Communicating with fee earners and paralegals ensuring the deadlines are met and assisting with their general queries for records.
* Supporting the junior members of the team including assisting with their training and helping with answering their queries about processes

About You

We are recruiting for a Senior Records Clerk, ideally with 5 years or more experience within a busy Records department. The CIPA qualification is advantageous but not essential. The ideal candidate will be a team player who remains calm under pressure and is able to handle multiple tasks and has a high level of accuracy.

At CMS we pride ourselves on providing industry leading training, guidance, support, and variety of workload to ensure our Records team are in the best possible environment to learn and develop. We operate a busy, dynamic, workload model, based on case-loading and teamwork. There will be huge opportunities to tackle a wide range of tasks across all of our clients from European, PCT and United Kingdom applications to foreign patents and helping to design client processes. Both teamwork and communication are a huge part of making our working model efficient and high performing. We also operate and encourage a feedback model meaning that feedback will be reviewed, and where we see value, will be implemented into our process refinements. The successful candidate can therefore look forward to really being a part of shaping how we operate in the future. We believe that the team's ideas and feedback are fundamental to us continually moving forward in the best way possible.

Equal Opportunities

At CMS, a next-generation mindset is woven into all we do. We're diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive. For further information about CMS' diversity initiatives and programmes, please view the Diversity & Inclusion pages on our website.

Please apply online or contact a member of the Talent Acquisition team if you have any questions. For information regarding our competitive range of benefits please visit our Rewards & Benefits page on our website.

Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.


CMS is a future facing international law firm. With 74 offices in 44 countries and 5000+ lawyers worldwide, and home to business services colleagues across everything from Information Technology, Human Resources and Innovation to Finance, Diversity & Inclusion and Communications.  The firm’s core purpose is to build rewarding futures for its clients, people, and communities.

We’re a global law firm. We focus on the big and the small. We look to the future and embrace agility and challenge. We are experts in our sectors and have the rankings to back that up.  But it’s not all sectors and rankings. We focus on relationships. We’re a community. We look out for each other, encourage everyone to be themselves, and the best version of that. We’re friendly and go-getting. We act with purpose and find passion in what we do. We seek out different ways of thinking and doing. We don’t want everyone to be the same.  We know the best route forward is with the most diverse group of colleagues as possible. We’re here to build a better future.

In a world of ever-accelerating change where technology is increasingly important in the deployment of global strategies, every team at CMS is empowered to operate and innovate in ways that best meet clients’ needs. We encourage ideas from every corner of our business. We are also committed to addressing our own impact on the environment and approach to sustainability, as well as advising clients with their related legal needs.

We strive to spend more time looking at our clients’ world than inwards at ours.  That’s what makes our approach different. Being able to see things from our clients’ perspective means our people are approachable and accessible. And this means we have a genuinely supportive, open culture you won’t find everywhere. 

Our culture

It’s all about relationships. Our relationship with you, your relationship with us, and the relationships we have with clients and the communities around us. We want you to thrive and show your personality. Foster community, work together, listen, be open, and help each other succeed. Act with purpose and find passion. Strive for progress and embrace challenges. Seek out different ways of thinking and doing. We value trust over rules.

At CMS, a next-generation mindset is woven into all we do.  We're diverse, supportive, and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive.  

Whatever your specialism, and whether you’re a lawyer or a business services professional, a career at CMS gives you huge scope to carve out a brilliant career as you help us, and our clients, to face the future with confidence.

Find Us
+44 (0) 20 7367 3000
Cannon Place
78 Cannon Street
United Kingdom

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