Events Manager - 12 month FTC

Employer
Allen & Overy LLP
Location
London (Central), London (Greater)
Salary
Competitive
Closing date
14 Jul 2023

View more

Vacancy Type
Marketing and Communications, Events management
Contract Type
Contract
Experience Level
Manager
Role Classification
Other Professional

Job Details

Job description

We are currently recruiting for an Events Manager on a 12 month FTC basis to join our Marketing department in London.

Department purpose

The business development, marketing and communications team is integral to the setting and achievement of the firm’s global client strategy, which includes guiding the partners and associates in their pursuit of becoming the clients’ trusted advisers, building and maintaining long-lasting, deep institutional client relationships, winning new clients, increasing the visibility of the firm globally, and positioning the firm as the thought leader and most advanced law firm among the global elite law firms. The function works as one team across the globe with very close collaboration between the central groups, such as communications, and the professionals working in local offices, practice groups, sectors and clients

The Central Events Team is a medium size team of events professionals based in Allen & Overy’s London office.

  • The team delivers an end-to-end event management solution for A&O’s client and internal events
  • Individuals have in-depth involvement in the identification and planning phases for event marketing activities
  • The team makes recommendations, implements best practice globally and provides outstanding event marketing support to the business's client relationship programme
  • The team is responsible for a variety of strategic events varying from creative London based dinners and drinks receptions to training based global offsites and content rich conferences 

Role purpose

The Events Manager runs market-leading global events with creative execution to ensure our events are differentiated from our competitors in the market.

This person has in-depth involvement in the identification and planning phases for events and is fully aware the role events marketing plays in achieving the wider firm’s strategic vision. They are able to confidently make recommendations to partners and senior business development colleagues whilst implementing events best practice globally.
 
Key relationships

  • Central Events Team
  • Chief Marketing and Communications Officer (CMO)
  • Global BD, marketing and communications colleagues
  • Partners
  • Other business teams: Human Resources, Business Services, Finance
  • External suppliers: Global hotel chains, event agencies, venues, production agencies, speaker bureaus etc.

Role and responsibilities

  • Responsible for the delivery of internal conferences in the UK and Europe, from event brief to execution (100-350 pax)
  • Playing an integral role in the delivery of the Global Partners’ Conference (June 2024). Onsite support also required
  • Lead on client-related events with multiple partners (across our global offices and practice groups) from the initial brief through to onsite execution and debrief
  • Assessing the business value of an event and giving guidance where appropriate
  • Supporting the head of the team with special strategic-focused projects
  • Demonstrates expertise in event production, supplier negotiation, event contracting, logistics, and delegate management
  • Devising creative and innovative event concepts which meet objectives and budget
  • Communicating with and gaining the confidence of the fee-earners in relation to their events
  • Ensuring that the reputation of the business and Allen & Overy's values is reflected at events
  • Qualitative and quantitative post-event analysis for holistic ROI reporting
  • Giving full support to any member of the business undertaking client entertainment (within the team threshold)
  • Supporting team members pre and on site with events, as required
  • Promoting compliance with the firm's risk management and other policies and working practices
  • Developing best practice and implementing and maintaining consistency in team template documents
  • Introducing innovative new ideas to contribute to the business's strategic priorities through event marketing
  • Staying abreast of competitor activity and all new developments / venues / suppliers within the events industry

Key requirements

  • Experienced UK and Europe conference manager
  • Confident in developing virtual platforms and app technology with suppliers and internal stakeholders
  • Relevant experience in all areas of event marketing at an equivalent manager level within an in-house professional services or client-focused corporate agency environment
  • Excellent London and European venue knowledge preferential
  • Knowledge of virtual event technology and delivery platforms
  • Committed to demonstrating the strategic value of event marketing
  • Meticulous attention to detail with an exceptional standard of delivery and service
  • Excellent project management skills – communicating actions, progress and concerns promptly and regularly
  • Thrives on deadlines with an ability to flex agreed processes appropriately to meet tight time frames
  • Exceptional organisational, verbal and written communication skills, with solid problem solving ability
  • Strong interpersonal and influencing skills to ensure buy-in
  • Resilient and comfortable with limited resources, always remaining calm under pressure
  • Strong commerciality, negotiation skills and sound judgement
  • Displays a passionate, confident, determined, friendly and approachable outlook
  • Encourages knowledge-sharing approaches and actively seeks, and learns from, others’ perspectives
  • A critical thinker who challenges established thinking and processes, continually learning and seeking new ideas
  • Embraces change and communicates change effectively
  • Willingness to work additional hours when required (eg: breakfast seminars and dinners)
  • Willingness to travel overseas for work as and when required
  • Strong knowledge of Microsoft Word, Excel and Outlook, and experience of using events management software eg: Cvent, Vuture etc. and virtual event technology platforms eg: MS Teams, Zoom, WebEx etc

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of Allen & Overy’s recruitment team who will work with you to provide any reasonable adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

At Allen & Overy, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.

Allen & Overy recognises the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together. If you would like additional flexibility we will of course consider this in line with business needs.


Additional information - External

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field.

With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development – providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.

We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences – whatever defines you, we ask you to bring your whole self to work.

What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.

Company

With over 5,600 people in over 40 offices, Allen & Overy is a business doing work of global significance.

Our success is built on the work of talented and motivated people who thrive in a supportive and collaborative environment, dedicated to delivering an exceptional standard of work for our clients. We’re ambitious and forward-thinking, committed to growing our business and meeting the future head-on. We’re not afraid of change, and we believe in challenging the status quo.

What we do goes beyond delivering an outstanding service. We lead the market by creating new solutions for our clients’ most complex legal and business challenges, helping them grow, innovate and thrive. By thinking creatively and entrepreneurially, we challenge expectations, push boundaries and build for the future. We draw on a world-leading network of expertise and a unique platform – such as our Advanced Delivery services and our network of Peerpoint consultants, to set the highest standards for our industry.

Global coverage in today’s market does not simply mean having offices in important cities around the world. For us, it means combining our global resources and sector expertise to work on matters that cross international boundaries with our culturally and geographically diverse teams. For you, it means that wherever you work, you’ll find a culture of inclusion and support – feeling confident to bring your whole self to work every single day. We have developed a culture in which difference is positively valued, and our people are free to be themselves.  At A&O, you're not only valued for what you do, but for who you are. 

We are in every sense one global team; supportive and collaborative, but also ambitious and driven.  Our capacity to combine these qualities and provide a setting in which our people can thrive is what makes us different.

Find Us
Website
Telephone
+44 (0) 20 3088 0000
Location
One Bishops Square
London
E1 6AD
GB

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