Global Mobility Adviser

Who we are 

Slaughter and May is a leading international law firm, recognised throughout the business community for its exceptional legal service, commercial awareness and commitment to clients. We advise across the spectrum of legal matters including high-profile, ground-breaking and complex transactions, contentious matters and all aspects of risk. We deliver innovative and bespoke solutions to our clients, domestically and internationally. We provide clear legal advice that spans the globe whilst tackling the cultural nuances between jurisdictions. Our lawyers understand how to coordinate and manage matters in the jurisdictions most relevant to our clients.

We are now offering the opportunity to become part of our dynamic Human Resources (HR) team, which supports our lawyers in providing first-class legal advice to some of the most prestigious and well-known global businesses.

At Slaughter and May, with over 1,200 partners and staff worldwide, everyone's contribution is valued, and we all enjoy an open, friendly and supportive environment. We have an underlying sense of pride in who we are and what we do, and our inclusive culture gives rise to a unique diversity of thinking, which is critical to our success and helps maintain our position as a true market leader To support our employees in achieving their professional development objectives, we offer an unrivalled variety of learning and development opportunities to everyone, as well as a highly competitive salary and a comprehensive benefits package. In light of the continuing coronavirus pandemic, the firm has evolved a new hybrid approach to working, which sees our people working between their respective remote environments and our prestigious Headquarters at One Bunhill Row, in the heart of the City of London.

Would you like to join one of the world’s most prestigious law firms?

We are offering a fantastic opportunity for a professional, engaging individual to join us as Global Mobility Adviser, leading our London-based Global Mobility Adviser Team.

ROLE OVERVIEW 

We are recruiting for an experienced Global Mobility Adviser to join the HR Department on a permanent basis.

The HR Department is responsible for supporting and developing the firm’s people to help drive and shape the future success of the firm.

The HR department comprises the following teams - Learning and Development (‘L&D’), Recruitment, HR Advisory and HR Operations. Each team reports to the Chief People Officer.

The Global Mobility Adviser will be responsible for providing support to the Global Mobility Manager to ensure the successful delivery of the global mobility framework and procedure, including immigration, relocation and associated governance.

KEY RESPONSIBILITIES 

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.

Global Mobility

• Responsibility for the day to day management of the secondment lifecycle whilst being the first point of contact. Ensuring high quality execution from start to finish, including initiating providers and conducting employee briefings/trainee presentations detailing the mobility process and secondment package

• Drive efficiencies and process improvement relating to relocation activities

• Proactively identify and highlight all risks and deadlines for each move, maintaining strong attention to detail whilst juggling multiple moves with tight turnaround times

• Support the Global Mobility Manager in driving the adoption, communication, training and change management of various initiatives within Global Mobility

• Monitor any residual post-Brexit legislation

• Provide day-to-day coordination and quality assurance for the Global Mobility programme and tasks, escalating and resolving issues, ensuring compliance with all relevant legislation surrounding the seconding of staff internationally

• Manage and track the movement of employees globally, including long-term and short-term secondees, secondment extensions, repatriations and requests for working overseas temporarily

• Building strong working relationships with partners and employees, as well as the wider HR team. Being a trusted advisor who provides high quality, proactive advice and guidance

• Provide expertise on cross-border relocation matters to HR Advisory, Partners/Line Managers, international secondees and other functions (such as Finance/Payroll) across the firm

• Provide expertise with the assistance of the Head of Partnership Tax on cross-border tax and social security legislation, double tax treaties and social security totalisation agreements, assisting in managing tax compliance and support tax preparation services with authorisation list

• Responsible for collating per diem, expenses and payroll spreadsheets for overseas secondments

• Actively participate in team meetings, sharing knowledge and seeking input where beneficial

• Escalate policy or process exceptions, compliance risks or vendor performance issues and secondee complaints to Global Mobility Manager and stakeholders where appropriate

• Supporting the annual salary and discretionary bonus reviews, together with the bi-annual overseas allowance and fixed exchange rate review for long-term secondees

• Support the Global Mobility Manager with the per diem review for short-term secondees

• Produce bi-annual Global Mobility projected budget for Finance

• Advise HR Managers on compliance issues for General overseas remote working, updating guidance spreadsheet and where necessary, liaise with service providers and internal teams

• Contribute to reviews of secondment policy, reward, procedures and best practice

• Monitor travel advice for international movements and provide support for inbound/outbound secondees in relation to
  COVID-19 travel restrictions

• Review Certificates of Sponsorship (CoS) for sponsored visa holders

General

• Keeping abreast of industry trends and developments, through a strong network of external contacts both within and outside the legal sector, and making recommendations for change within the firm where appropriate

• Working closely with the wider HR team, providing support and guidance where required to provide a seamless service to the business

  Any other duties that fall within the parameters of this role

CANDIDATE PROFILE

Candidates for this position must have:

• Experience working in a similar role within a professional services environment, ideally legal. including strong influencing skills.
• Preferably CIPD qualified or part qualified.
• Client focused with the ability to adapt
• Good working knowledge of immigration, tax and social security.
• Experience of using HR systems and producing reports.
• The ability to build strong business relationships with internal and external contacts and the resilience to deal with demanding individuals.

• Proactive, prepared to take a hands-on approach to managing their workload using their own initiative.

• Comfortable accepting instructions and guidance from different key stakeholders and managing several priorities at one time.

• Ability to work collaboratively in a team but comfortable working on their own.

• Excellent interpersonal and communication skills, written, spoken and presentational, including strong influencing skills.

• Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.

• Excellent attention to detail.

• Experience of Microsoft Office Packages (in particular Word, Excel, and PowerPoint).

• Experience of handling confidential matters with discretion and professionalism.

• Experience of working in a diverse team whilst fostering an inclusive team culture.

• High level of professionalism and integrity; displaying the highest standard of professional ethics.

• A willingness to provide feedback, share information, contribute ideas and suggestions as necessary.