Who we are

Slaughter and May is a leading international law firm, recognised throughout the business community for its exceptional legal service, commercial awareness and commitment to clients. We advise across the spectrum of legal matters including high-profile, ground-breaking and complex transactions, contentious matters and all aspects of risk. We deliver innovative and bespoke solutions to our clients, domestically and internationally. We provide clear legal advice that spans the globe whilst tackling the cultural nuances between jurisdictions. Our lawyers understand how to coordinate and manage matters in the jurisdictions most relevant to our clients.

We are now offering the opportunity to become part of our dynamic team, which supports our lawyers in providing first-class legal advice to some of the most prestigious and well-known global businesses.

At Slaughter and May, with over 1,200 partners and staff worldwide, everyone's contribution is valued, and we all enjoy an open, friendly and supportive environment. We have an underlying sense of pride in who we are and what we do, and our inclusive culture gives rise to a unique diversity of thinking, which is critical to our success and helps maintain our position as a true market leader. To support our employees in achieving their professional development objectives, we offer an unrivalled variety of learning and development opportunities to everyone, as well as a highly competitive salary and a comprehensive benefits package. In light of the continuing coronavirus pandemic, the firm has evolved a new hybrid approach to working, which sees our people working between their respective remote environments and our prestigious Headquarters at One Bunhill Row, in the heart of the City of London.

ROLE OVERVIEW

We are recruiting for a Trainee Recruitment Administrator to join the Trainee Recruitment Team.

The Trainee Recruitment Team is part of the HR Department and the wider Business Services function based at the firm’s head office in London. Its purpose is to work alongside the Trainee Recruitment partners to attract and recruit graduates who will ensure the continuing success of the firm.

The team consists of the Head of Recruitment, Marketing Manager, Operations Manager, Adviser, Executive, Assistant, and three Administrators. The successful candidate will report into the Operations Manager .

KEY RESPONSIBILITIES 

The key responsibilities of this role are set out below, and will be shared between the three administrators. There may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.

Applications

• Individually checking and processing training contract and work experience applications (approximately 4,000 per year) through the online recruitment system

• Managing the shared trainee recruitment applications mailbox and updating candidates’ applications/fielding queries as appropriate.

• Maintaining the online recruitment system in an accurate and timely manner, including communicating application outcomes to candidates and managing the online interview scheduling tool

• Keeping application tracker spreadsheets up to date

• Responding to general trainee recruitment queries (both internal and external) by telephone and email

Interviews

• Meeting candidates virtually or in person and setting up their written exercises

• Liaising with EAs across the firm to identify partners and associates to conduct interviews (approximately 700 interviews per year)

• Maintaining the detailed interview schedules and ensuring that the interview process runs smoothly

• Identifying trainee solicitors and HR representatives to meet with candidates as part of the interview process

• Liaising with the room bookings team to arrange meeting rooms (for interviews in the office)

• Creating calendar invites for each stage of the interview process

• Obtaining interview notes from interviewers

Recruitment events/work experience schemes

• Identifying trainee solicitors to assist with events (approximately 200 events per year)
• Assisting with the administration of work experience schemes, open days, workshops and recruitment events (including booking travel/hotels)
• Processing invoices and student travelling expenses
• Attending recruitment events on an ad- hoc basis

Future trainees

• Checking future trainees’ certificates and transcripts
• Preparing individual HR files for future trainees

Marketing

• Managing the university prize-winner’s process – liaising with the universities for the prize-winners, organising payment and organising meetings with university student prize-winners.

• Supporting the Marketing Manager with social media content campaign and event campaigns: creating social media assets, creating and sending out CONCEP emails, assisting with law society promotion campaign

• Assisting with the logistics for the autumn event campaign (including booking travel/hotels)

• Keeping the mailing list up to date

• Conducting the yearly competitive analysis report

CANDIDATE PROFILE

Candidates for this position must have:

• Ideally degree calibre or equivalent experience

• Excellent proven organisational skills, with the ability to multi-task and keep calm under pressure

• Excellent interpersonal and communication skills

• Excellent attention to detail and good use of grammar

• Enthusiastic individual prepared to take a hands-on approach to managing their workload using their own initiative

• Assisting the Managers with the analysis and stats for strategic reviews and market research

Miscellaneous

• Assisting with other tasks and projects to support the team as required