Job description

We are currently recruiting for a PA to join our Marketing department in London on a permanent basis.

Department purpose

The business development, marketing and communications team is integral to the setting and achievement of the firm’s global client strategy, which includes guiding the partners and associates in their pursuit of becoming the clients’ trusted advisers, building and maintaining long-lasting, deep institutional client relationships, winning new clients, increasing the visibility of the firm globally, and positioning the firm as the thought leader and most advanced law firm among the global elite law firms. The function works as one team across the globe with very close collaboration between the central groups, such as communications, and the professionals working in local offices, practice groups, sectors and clients.

Role purpose

Reporting to the Chief of Staff, we are currently looking for an experienced PA/EA to provide effective and high quality support to a number of the Global Heads within the Marketing Team.

Key relationships

Chief of Staff
Global Head of Corporate Communications
Global Head of Brand
Global Head of Content
Other Marketing Operations PAs
London Marketing Team
Peers across the wider business development, marketing and communications team globally

Roles and Responsibilities

• Providing support to the Heads which they support and the broader Marketing Operations Team including but not limited to:
  • Assisting with organisation of events (virtually and in-person)
  • Organising travel and accommodation when needed
  • Processing expense claims (Head level only)
  • Diary management (Head level only)
  • Liaison with contacts at clients and other external organisations
  • Setting up of conference calls/online meetings
  • Implementation of organisational and administrative initiatives
  • Preparation of correspondence, presentations, spreadsheets, reports and stats as required
  • Being actively involved in Business Continuity Planning and performing the role of the Plan Maintainer
  • Maintaining intranet pages and wikis
  • Ensuring databases are kept up to date
  • Providing support on team projects where necessary
  • Assisting with the roll-out of the marketing team training programmes
  • Preparation and regular updating of brochures, presentations, reports, structure charts etc (liaising with other business teams)
• Responsibility for assisting with on-boarding of new joiners within the teams which the role supports which includes but not limited to:
  • Compiling an introductory schedule of meetings
  • Pulling together a new joiner pack
  • Producing and updating structure charts

Key requirements

• Strong knowledge of Microsoft Office Suite, particular skills with Excel and PowerPoint preferred
• Well organised, with the ability to work under pressure and prioritise and manage competing demands
• Project management skills would be useful including the ability to manage budgets
• Excellent written and oral communication and interpersonal skills
• Shows initiative/proactivity, enthusiasm and willing to become involved in additional projects as and when required
• Maintain tact and diplomacy, trust and confidentiality
• Strong relationship building skills and being a team player is critical
• An eye for detail, with excellent accuracy
• Willingness to help organise others
• Have an enthusiastic approach to change and adapt to an ever-evolving role
• Provide exemplary standard of services to clients, whether internal and external
• Take responsibility with regard to team-building and providing a supportive environment to colleagues
• Take responsibility for ensuring personal development and IT skills are maintained and improved
• Organisation of team building events/training/social events
• Experience using Vuture is beneficial but not essential

Who we are looking for

The ideal candidate will be proactive in their work and show initiative on a daily basis. We see the role becoming more diverse as the team evolves so candidates must be able to demonstrate the ability to manage a varied workload, be able to prioritise and be flexible in their approach.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of Allen & Overy’s recruitment team who will work with you to provide any reasonable adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic

At Allen & Overy, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.

Allen & Overy recognises the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together. If you would like additional flexibility we will of course consider this in line with business needs.


Additional information - External

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field.

With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development – providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.

We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences – whatever defines you, we ask you to bring your whole self to work.

What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.