The purpose of this role is to provide proactive and professional administrative and compliance services to the firm, specifically in relation to the taking on by the firm of new business. As a member of the team your role will be to assist in carrying out conflict searching of new clients and new matters for existing clients for all offices, including overseas offices.
It is important that administrative and compliance services are delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates. This role is intended to embrace a team-working approach, to fulfil the needs of fee earners and the business.
Main Duties and Responsibilities include but are not limited to the following:
- Assisting in the processing of new clients and new matters. This will include:
- Carrying out money laundering checks to ensure that the firm complies with its obligations under anti- money laundering legislation and the firm's anti-money laundering policy and liaising with the firm's anti- money laundering compliance supervisor and/or Money Laundering Reporting Officer.
- Carrying out conflict searches and clearing basic "conflicts"
- Carrying out business intelligence searches in respect of clients and matters, including client websites, World-Check and other appropriate databases
- Checking and verifying information provided by fee earners and secretaries
- Arranging for the implementation of information barriers, where required
- Dealing with enquiries from fee earners, secretaries and other support staff.
- Liaising with members of the Risk team and analysing potential conflicts of interests.
- Building a good rapport with fee earners and secretaries
- Building an understanding of the firm's client base
- Taking part in team meetings
- Assisting in training as required
- Undertaking special projects on various topics as needed
You are expected to provide excellent customer service at all times, making positive contributions to the success of the team and building the business of the firm. You will be expected to demonstrate your administrative, IT, organisational and interpersonal skills. You will need to manage your workload proactively and flexibly and perform tasks in a speedy manner. Suitable candidates must have:
- Ideally previous compliance experience in a law firm or other professional services organisation - but if not, we will train those without experience.
- Ideally [graduate or] previous experience working independently, and with a team within a law firm or professional services environment
- Ability to research, extract and compile information from various sources and have excellent communication skills, both written and verbal.
What can we offer you?
- Agile working i.e. the opportunity to work from home, subject to diary commitments;
- 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days;
- The ability to claim up to 5 days towards parental or caring responsibilities;
- Contributory pension of up to 5%;
- Private healthcare;
- Death in service cover (4 x base salary);
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan;
- Cycle to work scheme;
We envisage this role being full time, however, we are open to considering flexible working arrangements
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/ long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.