To provide proactive and professional PA/administrative support at Partner level and to several fee earners within our Intellectual Property team. It is important that secretarial services are delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of support staff to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a PA will work with every member of the team to ensure that the overall needs of the practice group are met.
We're looking for a highly motivated individual who has an ability to build relationships quickly with a wide range of stakeholders. You will have strong administration, organisation and diary management experience in a legal or professional services environment and have great client service delivery.
Key strengths needed in particular role: A proactive and flexible approach; well organised and use of initiative; a self-starter with strong people skills; meticulous eye for detail and accuracy; excellent organisational, communication and administrative skills.
Key skills needed in particular role: Advance knowledge of Microsoft 365 applications
Desirable skills needed in particular role: iManage (Document Management System); Aderant (Finance System); InterAction (Client Relationship Management System); BigHand Hub/Now (Workflow Management System).
Key capabilities needed in particular role: Robust and works well under pressure; a strong team player; enthusiastic with a keen desire to get involved; a positive can-do attitude.
The ideal candidate should be competent in the following areas: diary management including multiple mailbox management; national and international travel; business development and event planning; monthly billing processing and management; file opening processing and drafting of letters of engagement; attending meetings, taking minutes and following up on actions agreed.
A strong legal PA or professional services background is preferred for this role.
- Join a global, innovative and forward thinking firm;
- 'Agile' working on ad hoc basis; 3 days per week in office; 2 days working from home.
- 25 days annual leave entitlement and the opportunity to purchase or roll over 5 days;
- Up to 5 days' carers/parental leave per year;
- Contributory pension of up to 5%;
- Private healthcare;
- Death in service cover (4 x base salary);
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan;
- Cycle to work scheme;
- Access to training and development to refresh or enhance your current skillset
For any queries or for a copy of the full job description then please contact our in-house recruiter Alex Williams. Please note we only accept CVs that are logged on the Recruitment portal.
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/ long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.