Team Administrator

Pinsent Masons
Birmingham, West Midlands
Closing date
1 Oct 2022

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Vacancy Type
Other specialist roles, Facilities Management
Contract Type
Experience Level
Role Classification
Other Professional
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Job Details

Job Description

Team Administrator

Role Overview

This is an exciting opportunity for a Team Administrator to join our Vario team. The successful candidate will be responsible for providing proactive and professional support within our brand new Vario practice group.

Vario is unique in the legal sector. Now the fifth practice group at Pinsent Masons, Vario Flexible Services is a hub of self-employed lawyers carefully selected not just for their technical expertise but also for their ability to 'fit right in' and add value from day one.  Our 'Varios' (as we call them) work on assignment for clients of PM, non-clients of PM and the firm itself.  In doing so, they enhance the flexibility and focus of the organisations they join.

Main duties and responsibilities will include:

  • Maintaining regular reporting i.e., monthly headcount/team organisation structures, client contact databases – updating systems such as Interaction and Mercury, maintenance of client technology licence dates and renewals etc. 
  • Paper or worksite filing tasks – updating MS Teams Group with documentation, Photocopying, scanning, printing (including liaising with print room)
  • Liaising regularly (at least on a weekly basis) with senior team members to identify work commitments and prioritising your workload accordingly.
  • Diary and travel management for senior team leads.
  • Attending internal client or project meetings to take notes, distributing minutes and collation of follow-up action points as required.
  • Management of senior team holiday, sickness and agile working arrangements.
  • Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business.
  • Assisting with carrying out conflict checks  

Candidate Overview

If you are the right candidate for us, you will have the following qualifications and experience:

  • Administration experience in a busy environment is desirable
  • Previous work in a law firm advantageous
  • Excellent IT skills, particularly MS Outlook, MS Word, Excel and PowerPoint.
  • Excellent organisational, communication and administrative skills
  • Excellent attention to detail and high levels of proactivity and initiative
  • Ability to work under pressure and at times to very tight deadlines.

Our Benefits

  • 25 days holiday
  • Contributory pension on up to 5%
  • Private healthcare for individual
  • Death in service of 4 x base salary
  • Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
  • Buying extra holiday days (up to 5 days per year)
  • Cycle to work

We envisage this role being a full time position, however, we are open to considering flexible working arrangements.

For any queries or for a copy of the full job description, please contact our Lateral Recruitment Advisor, Alex Williams. Please note we only accept CVs that are logged on the Recruitment portal.

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/ long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.


Pinsent Masons is a global 100 law firm, with over 3,400 employees operating from 27 locations throughout Europe, Asia Pacific, Africa and the Middle East.  We have a long-standing reputation for delivering high-quality legal advice rooted in a deep understanding of the sectors and geographies in which our clients operate. Our global reach ensures that we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant multinational credentials in the financial services, energy, infrastructure, real estate, and advanced manufacturing and technology sectors.

We champion change and promote progress to make business work better for people. Pinsent Masons has embedded a range of diversity and inclusion initiatives to create an environment in which its people can flourish.

We stand out for our innovative approach to service delivery and believe that innovation flourishes in a diverse workforce. We are proud that in the same financial year Pinsent Masons was recognised as law firm of the year at the Legal Business Awards, we were also named the top employer for LGBT people by Stonewall, one of the top fifty employers for women and ranked 21st out of 700 companies by the Financial Times in their Diversity Leaders list. 

Find Us
30 Crown Place
Earl Street
United Kingdom
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