HR Co-ordinator

Employer
Ashurst
Location
Glasgow, Glasgow City
Salary
Competitive
Closing date
13 Aug 2022

View more

Vacancy Type
Human Resources, Generalist
Contract Type
Permanent
Experience Level
Officer / Analyst / Engineer / Executive / Coordinator
Role Classification
Other Professional
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Job Details

About Ashurst:

Ashurst is a leading progressive global law firm with a rich history, celebrating its bicentenary in 2022. We are proud of our history and future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit www.ashurst.com .

We're currently looking for a HR Coordinator on a full time, permanent basis. This position sits within our Glasgow office.

Department/Role overview:

Ashurst Service Central (ASC) supports the firm to deliver smart and scalable business services. An experienced team of problem solvers and service professionals are designing a "one stop shop" for essential services across the employee and client lifecycles.

The aim is to create a business service engine which will support our progressive law firm. Since 2020, ASC has a team over 100 service professionals operating primarily out of Brisbane and Glasgow responsible for delivering a joined-up user experience across a number of essential services.

Within the ASC People Team we focus on delivering smart and effective People processes ensuring a great employee experience; supporting our People & Culture Function whilst administering the employee lifecycle events

The HR Coordinator role sits within Ashurst Service Central shared services which processes all employee life cycle events and provides HR/Learning & Organisational Development/Graduate recruitment administrative support.

Hours

Monday to Friday, 9:00 - 17:30 with flexibility required due to global team

Main responsibilities:

  • Processing all employee lifecycle events to a high quality and agreed service levels. This includes onboarding, staff movements, off boarding and client secondments.
  • Working with 3rd party suppliers in the completion of lifecycle events e.g. employee relocation, background checking, practising certificates and visa/ immigration requests.
  • Resolving & processing all employee and Partner enquiries via the HR ticketing system to ensure accurate recording and reporting.
  • Updating the HR systems and notifying changes to payroll where relevant.
  • Providing administration support and handling first level queries relating to the annual HR calendar of activities e.g. performance appraisals and remuneration review
  • Providing first line advice on policies and procedures
  • Providing timely and accurate management information and data
  • Administering Practising Certificate renewals
  • Recommend and implement improvements to HR administration processes
  • Support change management initiatives
  • Develop strong working relationships with key stakeholders in Ashurst Service Central, People & Culture, Payroll, HRIS.
  • Identify and work with HR Advisors to provide solutions to complex problems
  • Act as a role model of the firm's values and able to exercise exemplary levels of discretion
  • Identify continuous improvement opportunities

Essential skills and experience:

  • HR administration/ coordination experience
  • Highly customer focused
  • Excellent attention to detail
  • Proven ability to communicate at all levels
  • Forward thinker who is able to plan ahead proactively
  • Strong relationship building skills
  • Experience in problem solving queries through to a satisfactory conclusion
  • Proven experience in delivering multiple priorities within a fast paced environment
  • Collaborative team player, able to work as part of a virtual service delivery team
  • Experience working with ambiguity
  • Diversity champion
  • Intermediate skills in Microsoft Word and Excel.
  • Experience working with systems e.g. HR database

Desired skills and experience:

  • Professional services or corporate experience, preferably in a HR related role
  • Understanding of the legal environment and lawyers' work practices

Company

Ashurst is a leading international law firm with world class capability and a prestigious global client base. The firm's in-depth understanding of its clients and commitment to providing exceptional standards of service has seen it become a trusted adviser to local and global corporates, financial institutions and governments on all areas of commercial law. The firm's people are its greatest asset and it brings together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice clients need.

Ashurst has 25 offices in 15 countries and offers the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 400 partners and 1,200 lawyers working across 10 different time zones, the firm is able to respond to clients wherever and whenever required. As a global team, Ashurst has a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects and delivering outstanding outcomes for clients.

Find Us
Telephone
+44 20 7638 1111
Location
London Fruit & Wool Exchange
1 Duval Square
London
E1 6PW
United Kingdom
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