Legal Project Manager

Employer
Allen & Overy LLP
Location
London (Central), London (Greater)
Salary
Competitive
Closing date
25 Jun 2022

View more

Vacancy Type
Other specialist roles, Project management
Contract Type
Permanent
Experience Level
Manager
Role Classification
Other Professional
You need to sign in or create an account to save a job.

Job Details

Job description

We are currently recruiting for a Legal Project Manager to join our Project Management Office team on a permanent basis.

Department purpose

The Project Management Office (PMO) is dedicated to providing legal project management tools, training and support to our lawyers to enhance the delivery of our legal work, setting us apart from our competitors.   Additionally to support our most complex matters, the PMO provides legal project manager resource.

Role purpose

  • The purpose of this role is to help increase efficiency, provide exceptional client service and increase profitability on our most complex matters through effective legal project management.
  • This position will accelerate our ability to deliver tangible financial and non-financial benefits on selected key matters (in conjunction with the legal team), and to develop, co-ordinate, and implement consistent best practice across our firm.
  • Working closely with Senior Legal Project Managers and lead partners, the Legal Project Manager (LPM) will assist the efficient management of sophisticated client engagements, and will relieve busy lawyers of certain non-legal activities delegating to more junior members of the PMO as appropriate.
  • The LPM will directly support those matters where management to the agreed commercial terms is critical, and where there are a large number of practice areas, fee earners or jurisdictions involved. Support will primarily be given by supporting client teams to better manage project scope and delivery, resulting in capturing out of scope revenue, minimising write-offs, and improving overall matter efficiency
  • The LPM will help foster the integration of legal project management techniques into the culture of the firm and in specific client engagements through the utilisation of the firm’s technology, the deployment of firm resources, and by helping to engineer engagement plans that result in high value to the client, exceptional client service and high profitability for the firm.
  • The LPM will be assisting with defining and implementing legal project management best practices throughout the firm through training and tool development.

The successful candidate will be a qualified junior or mid-level lawyer or will have experience as a Legal Project Manager and must be hard working, enthusiastic, a team player, have a high level of initiative and a willingness to learn.  Advanced organisational skills, attention to detail and exemplary writing skills are key.  The role is permanent and will involve direct client contact therefore excellent communication, professionalism and interpersonal skills are essential.

Role and responsibilities

Supporting the lead matter partner and matter manager through the lifecycle of our complex matters, specifically:

Planning Phase
Assisting the Senior Legal Project Manager with:

  • Scoping; budgeting; setting up project phases
  • Preparation of project plans / timelines for internal and external use
  • Coordinating matter opening process
  • Identifying stakeholders and establish a communication plan

Execution Phase
Assisting the Senior Legal Project Manager with:

  • Co-ordinate work effort; status reporting; liaising with client and communicating progress; tracking scope changes
  • Financial management: on-going monitoring of fees, run rates and other key financial metrics; regular updates to the client on fees and disbursement; review of fee-earner narratives to ensure they are to the client agreed format
  • Updates to project plans / timelines
  • Co-ordinate cross-departmental / jurisdictional activity
  • Co-ordinate creation and execution of work plans
  • Ensure effective communication with specialist departments and counsel (internal and external); and that the communication plan is adhered to
  • Provide timely updates to matter partner and matter manager on potential issues identified 
  • Risk and change management

Review & Close Phase
Assisting the Senior Legal Project Manager with:

  • Supporting the post-matter review process including: update project plans / timelines; review matter finances; facilitate learning for future similar matters
  • Ensure know-how is archived
  • Co-ordinate matter closing process

More generally
Assisting the Senior Legal Project Manager with:

  • Identify improvements to work product and processes and support implementation of their improvement
  • Maintain a close relationship with support departments to communicate potential improvements to software and systems
  • Introduce new working efficiencies where appropriate and coach team
  • The position will require the skills of an individual capable of facilitating process mapping planning sessions, data collection and analysis, implementing improvements and controls and leveraging technology and knowledge management solutions

Key requirements

  • The role is also appropriate for a junior to mid-level lawyer from a magic or silver circle firm, who excels at matter management
  • Experience as a project manager in a law firm or professional services firm on client facing, fee-earning legal projects,  management experience a plus
  • Experience as a project manager in a law firm or professional services firm on client facing, fee-earning legal projects,  management experience a plus
  • Demonstrated experience in leading and managing (to time and budget) workstreams within complex projects that are strategic and large in scope
  • It is essential the incumbent is comfortable with financial management
  • Advanced organisational and influencing skills, flexibility of style, attention to detail, and ability to multi-task in a fast-paced, detail-oriented environment
  • Possess a high degree of initiative and independent judgment with excellent troubleshooting, decision-making, and follow-through skills
  • Demonstrated ability to establish and maintain effective relationships with key stakeholders
  • High-level interpersonal skills to facilitate communication in person, by email, and telephone with professionalism and diplomacy. Very strong facilitation and presentation skills
  • Degree level qualification; desirable to have project management certification (e.g. PRINCE2)
  • High level of proficiency with Microsoft Office Suite and Extranets, with strong technical skills and the ability to learn new applications quickly

Allen & Overy LLP is committed to being an inclusive employer and we are happy to consider flexible working arrangements.

Additional information - External

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned our reputation as a firm that leads the industry and opens up new possibilities in law. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. We are defined by our consistent commitment to creating a collaborative and supportive working culture and investing in your progress. We’re committed to supporting a culture that drives diversity and inclusion. Every day, we’re working hard to create an environment where you feel you can bring your authentic self to work. To be comfortable and confident to be who you are in the workplace. To feel like you belong. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional ambitions. Joining our global team, you’ll discover what collaborating on a global scale really looks like; you’ll learn how to help drive change; and you’ll be at the heart of an organisation that’s defining the future of law. If you’re ready to find a place to thrive: It’s Time.

Company

It’s Time

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.

Find Us
Website
Telephone
+44 (0) 20 3088 0000
Location
One Bishops Square
London
E1 6AD
GB
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert