Document Specialist - Part time - 9 month FTC

London, England
Closing date
9 Feb 2022

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Job Details

CMS is looking for an experienced Document Specialist to work part time Monday-Wednesday 8am - 4pm. This is a remote working role, offering you an opportunity to permanently work from home. Excellent opportunity for an ambitious individual to join a future facing, international law firm and take their career to the next level.

About CMS
CMS is a Future Facing firm. With 79 offices in 45 countries and 5,000+ lawyers worldwide, we combine deep sector understanding with a global overview, giving us the ability not only to see what's coming, but to shape it.

CMS is well equipped to help our clients face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of delivering legal services. Our bold approach to a changing future ensures that we nurture our employees and recruit top talent.

About the RoleWorking within the Document Services Centre providing accurate and timely transcriptions and document preparation, this is a hands on role, covering an ever expanding range of responsibilities, including:
* Transcribing a variety of short and lengthy electronic dictations from clients, including single-speaker and multi-speaker.
* Taking instruction from a dictation.
* Creating/amending legal documentation using various MS Office products.
* Converting files from PDF into fully functional documents in various packages.
* Providing fast and effective solutions to document issues for clients and processing transcriptions in a time pressured environment.
* Utilising established templates, adhering to brand guidelines and production best practices.
* Consistently delivering high quality services on time, with a focus on responsiveness, client satisfaction, effective client communication and client service orientation.
* Maintaining effective and collaborative communication with team colleagues.
* Developing and maintaining relationships with team and key stakeholders.

About YouThe right candidate:
* Must have good experience in using digital dictation software such as Winscribe, BigHand or SpeechExec.
* Must have excellent MS Office skills, including Word, PowerPoint and Excel.
* Must have good knowledge of PDF conversion software such as Adobe or pdfDocs.
* Must have the ability to multi-task, as well as perform accurately under time pressures and constraints.
* Must show initiative and good judgment and be able to work independently.
* Must have the ability to concentrate in a virtual environment of multiple demands and distractions.
* Maintains exemplary attention to detail and a personal commitment to consistently producing high quality work.
* Must be able to maintain confidential information and work in a fast-paced, dynamic and creative environment.
* Must engender a culture of professionalism, superior customer service, and accountability within the team.
* Develop an in depth knowledge firm's branding guidelines.
* Maintain motivation to continually improve core software-skills, to meet and accommodate the client's changing requirements.
* Must be able to work independently and collaboratively.
The ideal candidate will have:
* Prior experience with transcribing dictations.
* At least 3 years' experience working within the document production field.
* Prior experience in a legal production environment is an advantage.
* Excellent working knowledge of document production practices and technologies.
* Advanced technical knowledge.

Equal Opportunities
At CMS, a next-generation mindset is woven into all we do. We're diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive. For further information about CMS' diversity initiatives and programmes, please view the Diversity & Inclusion pages on our website.

Please apply online or contact a member of the Talent Acquisition team if you have any questions. For information regarding our competitive range of benefits please visit our Rewards & Benefits page on our website.

Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.


CMS is a future facing international law firm. With 75 offices in 43 countries and 4,800+ lawyers worldwide, and home to business services colleagues across everything from Information Technology, Human Resources and Innovation to Finance, Diversity & Inclusion and Communications.  The firm’s core purpose is to build rewarding futures for its clients, people and communities.

In a world of ever-accelerating change where technology is increasingly important in the deployment of global strategies, every team at CMS is empowered to operate and innovate in ways that best meet clients’ needs. We encourage ideas from every corner of our business. We are also committed to addressing our own impact on the environment and approach to sustainability, as well as advising clients with their related legal needs.

We strive to spend more time looking at our clients’ world than inwards at ours.  That’s what makes our approach different. Being able to see things from our clients’ perspective means our people are approachable and accessible. And this means we have a genuinely supportive, open culture you won’t find everywhere. 

We take the same approach with our colleagues: we pride ourselves on fostering a workplace where everyone is encouraged to speak up, share ideas, seek advice and where ability and commitment is recognised by rapid progression. 

At CMS, a next-generation mindset is woven into all we do.  We're diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive.  

Whatever your specialism, and whether you’re a lawyer or a business services professional, a career at CMS gives you huge scope to carve out a brilliant career as you help us, and our clients, to face the future with confidence.

Find Us
+44 (0) 20 7367 3000
Cannon Place
78 Cannon Street
United Kingdom
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