Learning Systems Administrator 12 month FTC

Glasgow, Glasgow City
Closing date
15 Feb 2022

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Vacancy Type
Human Resources, Learning & Development Soft skills training, HR systems
Contract Type
Experience Level
Role Classification
Other Professional
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Job Details

About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area: Learning & Organisational Development

Role: Learning Systems Administrator 12 month FTC

Location: Glasgow

Reporting to: Learning Systems Manager, L&OD

Hours of work - 9:00am - 5:30pm, however you will be required to work such hours as are necessary to carry out your duties

Department/ Role Overview:

As a part of the L&OD Team you will provide technical support for the firm's main learning management system and other related systems.

Main responsibilities:

  • User records maintenance on the main learning management system (currently Oracle Taleo (Learn))
  • Technical system support assistance for Learning Systems Manager, L&OD team and the firm
  • Assistance for system upgrades and testing
  • Report production for teams across the firm
  • Scheduled and ad-hoc reporting
  • Maintain and upload new content onto learning management system
  • Administration support for training events, eg: setting up sessions in Learn
  • Assistance for other learning systems, e.g. Practising Law Institute, Rosetta Stone. and intranet sites including maintenance and upgrades
  • Assistance with support for end-users using the LMS (learn)
  • Survey software support - running reports and setting up surveys
  • Data entry support for L&OD team (currently London and Glasgow) , e.g. involving loading sessions, users into the LMS (learn) system when required
  • Auditing data entered onto LMS (learn)
  • Assist with any training needs across global LMS (learn) administraton
  • Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies.

Essential skills and experience:

  • Team player
  • Forward thinker who is able to plan proactively
  • Ability to use own initiative, to prioritise and to work under pressure
  • Adept and methodical problem-solver
  • Good analytical skills
  • Ability to find creative solutions to problems
  • Well-organised with excellent attention to detail
  • Excellent customer care
  • Excellent communication skills
  • Ability to work effectively with a broad range of people
  • Flexible, efficient and with the ability to contribute to the success of a global business
  • Extensive use of databases, reporting skills and manipulation of data
  • Experience in a L&OD environment or training compliance environment or both (knowledge of regulatory schemes)
  • Advanced knowledge of Microsoft Excel (v look-up and pivot tables), PowerPoint and Word packages
  • Experience in Learning Management Systems
  • Experience of using online survey solutions
  • Articulate with good interpersonal and relationship building skills
  • Highly proactive and a positive customer focused attitude


Ashurst is a leading international law firm with world class capability and a prestigious global client base. The firm's in-depth understanding of its clients and commitment to providing exceptional standards of service has seen it become a trusted adviser to local and global corporates, financial institutions and governments on all areas of commercial law. The firm's people are its greatest asset and it brings together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice clients need.

Ashurst has 25 offices in 15 countries and offers the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 400 partners and 1,200 lawyers working across 10 different time zones, the firm is able to respond to clients wherever and whenever required. As a global team, Ashurst has a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects and delivering outstanding outcomes for clients.

Find Us
+44 20 7638 1111
London Fruit & Wool Exchange
1 Duval Square
E1 6PW
United Kingdom
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