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Recruitment Administrator

Employer
Trowers & Hamlins
Location
Birmingham, West Midlands
Salary
Competitive
Closing date
29 Nov 2021

View more

Vacancy Type
Human Resources, Fee earner recruitment, Support recruitment
Contract Type
Permanent
Experience Level
Admin
Role Classification
Other Professional
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Job Details

Trowers & Hamlins is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Where you'll work

People are our biggest asset. It's their talent, expertise and personality that makes the firm what it is. In the recruitment team it is our mission to attract and hire the best, at all levels and in all locations.

The firm's recruitment team is based across the London, Manchester and Birmingham offices and forms part of a 28 strong national and international Human Resources department. The team comprises a Head of Lateral Recruitment, 2 Recruitment Managers, a Recruitment Officer, 2 Recruitment Assistants and a Recruitment Administrator.  The purpose of this role is to provide integral administrative support to the recruitment team and internal clients on the entire recruitment life cycle at the firm in line with Lexcel standards.

What you'll be doing

Interviews

  • Scheduling interviews with candidates, recruitment agencies and internal Partners/Staff as required
  • Diary management and room /equipment bookings as required
  • Administering/issuing online psychometric and verbal/numerical, written and PA skills tests as required.

Offers, On-boarding & Inductions

  • Administering offer paperwork using the online on-boarding system
  • Managing and dealing with any on-boarding queries from candidates
  • Managing pre-employment screening for support staff and regional fee earners
  • Liaising with an external screening provider on pre-employment checks for fee earner and support hires
  • Setting up new joiner files for the Recruitment managers sign off
  • Setting up new joiners' accounts on the HR database
  • Liaising with new joiners and preparing them for their start date and to work remotely from home
  • Managing the induction and orientation process to include, preparing bespoke induction timetables, scheduling sessions, zoom bookings, (travel and hotel arrangements pre-covid), arranging welcome lunches and liaising with new joiners pre- employment
  • Ensuring P45s/46s are received for all new starters
  • Conducting 'catch up' calls to new starters to ensure all induction training has been received
  • Announcing new joiners on our weekly job posts on the intranet

Other duties

  • Management of the firm's applicant tracking system to include job uploads, archiving vacancies, managing responses to direct applicants and agencies
  • Assisting in the screening of applications/CVs and sending shortlists to the recruitment team
  • Job uploads to LinkedIn careers page and other third party sites
  • Responding to speculative applications as required
  • Keeping the team offer spread sheet updated
  • Delivering team updates at department meetings
  • Management of recruitment team events
  • Administration of the PSL
  • Booking temporary staff when required and dealing with the necessary administration
  • Management of the HR Database
  • Providing statistics for the management Committee report
  • Processing both recruitment/team expenses and invoices
  • Monthly payroll checks and circulation of the new starter spread sheet
  • Driving efficiencies and improving processes within the recruitment team
  • Filing
  • Other ad hoc duties as required
  • Supporting the team on recruitment projects
  • Assisting the wider HR team as necessary
  • Managing intranet new joiner announcements and jobs of the week
  • Leading the weekly recruitment team meeting
  • Attending internal/external training sessions as required

What you'll need

  • Strong attention to detail including good use of numeracy and grammar
  • Good communication skills both oral and written
  • A strong team player, using own initiative
  • Flexibility and commitment
  • An ability to operate with minimum supervision
  • Strength of character and robustness
  • An interest in wider HR and how recruitment fits in
  • Enthusiastic individual who is prepared to take ownership of managing their workload.
  • Comfortable accepting instructions and guidance from different angles
  • Excellent proven organisational skills and can prioritise work effectively and meet deadlines
  • The ability to multi-task and be effective under pressure
  • Proven ability to deal with confidential matters with discretion
  • Demonstrable good working knowledge of Microsoft Office packages in particular Word & Excel
  • Previous experience within a busy recruitment environment (in-house or agency)
  • Ideally experience of working within a law firm

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.

Company

Trowers & Hamlins is a City-led, international and national law firm with over 130 partners and 830 staff located across the UK, Middle East and Far East, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Find Us
Website:
Telephone
+44 (0)20 7423 8000
Location
3 Bunhill Row
London
EC1Y 8YZ
GB
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