Partnership and Executive Office Assistant

Employer
Slaughter and May
Location
London (Central), London (Greater)
Salary
Competitive
Closing date
10 Dec 2021

View more

Vacancy Type
Legal Support, Other specialist roles, Facilities Management
Role Classification
Other Professional
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Job Details

Who we are

Slaughter and May is a leading international law firm, recognised throughout the business community for its exceptional legal service, commercial awareness and commitment to clients. We advise across the spectrum of legal matters including high-profile, ground-breaking and complex transactions, contentious matters and all aspects of risk. We deliver innovative and bespoke solutions to our clients, domestically and internationally. We provide clear legal advice that spans the globe whilst tackling the cultural nuances between jurisdictions. Our lawyers understand how to coordinate and manage matters in the jurisdictions most relevant to our clients.

We are now offering the opportunity to become part of our dynamic business services team, which supports our lawyers in providing first-class legal advice to some of the most prestigious and well-known global businesses.

At Slaughter and May, with over 1,300 partners and staff worldwide, everyone's contribution is valued, and we all enjoy an open, friendly and supportive environment. We have an underlying sense of pride in who we are and what we do, and our inclusive culture gives rise to a unique diversity of thinking, which is critical to our success and helps maintain our position as a true market leader. To support our employees in achieving their professional development objectives, we offer an unrivalled variety of learning and development opportunities to everyone, as well as a highly competitive salary and a comprehensive benefits package. As a result of Government guidance in response to the ongoing coronavirus pandemic, we have successfully and seamlessly adapted new protocols within the office and home-working, which is a testament to the resilience and agility of our people.


Would you like to join one of the world’s most prestigious law firms?

We are offering a fantastic opportunity for a professional, engaging individual to join our London-based Head Office as a Partnership and Executive Office Assistant.

ROLE OVERVIEW

The Partnership and Executive Office ‘PEO’ Assistant provides executive, administrative and secretarial support to the firm’s executive partners and Partnership and Executive Office. Specifically, the PEO Assistant will provide executive, administrative and secretarial support to the firm’s Executive Partner (who has responsibility for the core administrative affairs of the firm, focusing on the support function including HR, Technology, Finance, Facilities and Operations and Compliance), the Director of Executive Office and Partnership Secretary, the Deputy Partnership Secretary and the PEO Manager.

The role reports to the PEO Manager and will work alongside another PEO Assistant.

The PEO Assistant will operate within a small, busy team and will be required to liaise with the firm’s partners, lawyers and business services staff on a regular basis. The PEO Assistant must be committed to achieving the highest standards of professionalism, confidentiality and integrity and seek excellence in every aspect of their work.

KEY RESPONSIBILITIES 

Whilst not an exhaustive list, the key responsibilities of this role are set out below. 

•    Providing proactive executive, administrative and secretarial support to the Executive Partner, Director of Executive Office and Partnership Secretary, Deputy Partnership Secretary and PEO Manager, including:

•    complex proactive diary management;

•    organisation of internal and external meetings, lunches and events, including booking meeting rooms, restaurants and venues as appropriate;

•    proactively reviewing incoming emails, following up as required and directing queries to the appropriate person(s) for action;

•    taking accurate telephone messages and passing on queries and following up as required; proactively directing queries to the appropriate person(s);

•    amending and formatting documents, presentations and reports, using appropriate housestyle;

•    producing first drafts of correspondence and ensuring layout and design are appropriate in terms of format and presentation;

•    managing and maintaining a robust and comprehensive filing system; and

•    photocopying, printing and scanning.
 
•    Initiating the processes relating to partner meetings, Partnership Board and OpCo meetings. Including preparing draft email reminders and agendas, scheduling meetings and distributing papers and minutes and ensuring the uploading of papers to the firm’s intranet and document sharing sites.

•    Initiating and running processes relating to partner promotions, retirements and changes, including drafting relevant emails and correspondence, co-ordinating and liaising with other business services teams to ensure all formal processes are managed and executed efficiently and effectively and maintaining a log of actions taken.

•    Initiating and running the processes for recording and reporting partner external appointments and membership of internal committees and other records and logs including partner sabbaticals, holiday and parental leave logs. Proactively ensuring records are regularly reviewed and maintained.

•    Acting as a firm Organisation Contact with the Solicitors Regulation Authority (SRA), including accessing the SRA’s online portal to make amendments to the firm’s records, acquiring Practising Certificates and other official documentation and liaising with the SRA to obtain information as required.

•    Taking a leading role in providing executive and administrative support for business continuity and disaster recovery purposes.

•    Organising and providing logistical and documentation support for Partnership committees and the Business Services Leadership Team meetings.

•    Responsibility for ensuring the publication of a wide range of material on the firm’s intranet and document sharing sites.

•    Providing executive support to the company secretarial function for the firm’s in-house companies.

•    Proactively and efficiently dealing with internal and external requests and queries (including from partners, retired partners, staff, clients and contacts).

•    Providing holiday and absence cover for the other PEO Assistant, the Senior Partner’s Executive Assistant and Compliance Executive Assistant during times of increased workflow.

•    Other ad-hoc duties as required to ensure the effective and efficient functioning of the PEO.

CANDIDATE PROFILE 

Candidates for this position must have:

Candidates for this position will be expected to have worked, or be working, in a similar role within a professional services environment; 

•    Advanced knowledge of Microsoft Office Suite (in particular Word, Excel and PowerPoint). This role will demand extensive use of these packages and will
also require excellent administrative skills and experience.

•    Excellent audio skills and typing speeds.

•    Excellent attention to detail and use of grammar.

•    Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels.

•    Ability to build strong relationships with internal and external clients.

•    Commercial and financial acumen and a solution-focused attitude.
 
•    Accuracy and pride in their work product.

•    Collaborative and supportive of the business and its initiatives, and a willingness to get to grips with new technology, taking the training opportunities provided by the firm.

•    The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times.

•    The ability to anticipate and identify potential problems and provide innovative solutions.

•    Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.

•    Experience of working in a diverse team whilst fostering an inclusive team culture.

•    Adaptable and open to change and a willingness and confidence to make suggestions for change where appropriate.

•    High level of professionalism and integrity; displaying the highest standard of professional ethics.

Company

Slaughter and May is a leading international law firm recognised throughout the business community for its exceptional legal service, commercial awareness and commitment to clients. We advise on high-profile, ground-breaking and complex transactions and on contentious matters delivering bespoke solutions to clients for over 130 years.

We deliver innovative and bespoke solutions to our clients, domestically and internationally. We provide clear legal advice that spans the globe whilst tackling the cultural nuances between jurisdictions. Our lawyers understand how to coordinate and manage matters in the jurisdictions most relevant to our clients.

Across our four offices in London, Brussels, Beijing and Hong Kong we have 109 partners and over 1300 employees worldwide. We make sure we have the finest lawyers in the market and train them to the highest standards. This means our clients always get advice which is clear, confident and commercial, but also advice which guides and leads them towards a recommended solution. 

We have an underlying sense of pride in who we are and what we do, and our inclusive culture gives rise to a unique diversity of thinking, which is critical to our success and helps maintain our position as a true market leader.

Find Us
Website:
Telephone
+44 (0)20 7600 1200
Location
One Bunhill Row
London
EC1Y 8YY
United Kingdom
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