Bids Administrator

Employer
Trowers & Hamlins
Location
Birmingham, West Midlands
Salary
Competitive
Closing date
10 Dec 2021

View more

Vacancy Type
Business Development, Business development, Bid management
Role Classification
Other Professional
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Job Details

Trowers & Hamlins is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Where you'll work

The bids team is a small but busy team of four people, working on almost all of the firm's formal bids, proposals and tenders.  The firm wins a significant proportion of its work through formal tenders, so this is an important function within the firm.  That team's workload has expanded and we have identified a need for full-time administrative support.

What you'll be doing

This role will support bid activity in a variety of ways including general team support, administering content sources and acting as a coordination point for team activity.  The bids team sits within a supportive and engaged wider Marketing and Business Development function of 24 people who together help to deliver the firm's marketing and client development objectives and the holder of this role would proactively work with all parts of the department.  

  • Opportunity logging:  downloading tender papers, creating tender files and updating databases with tender progress.
  • Bid support:  supporting the bids team with discrete tasks on individual bids and proposals, such as setting up templates, locating standard content such as CVs, formatting documents and setting up bid meetings.
  • Bid submissions:  logging the progress of opportunities and uploading final copies of submissions to bid library.
  • Bid information management:  ensuring all opportunities are logged onto InterAction and the intranet and that they are regularly updated.  The role would also be required to assist with monthly bid information reporting.
  • Bid administration:  scheduling bid kick off and bid team meetings and arranging team travel.
  • Bid collateral:  updating bid content library under direction of bids team, and owning the update process for the track record database.
  • Branded bid tool ownership:  acting as a point of expertise on bid templates (Word).
  • Queries:  acting as initial query point for simple tender enquiries (e.g. where can I find the tender for x?), monitoring the generic bids team inbox and funnelling more complex queries to the rest of the bids team.

What you'll need

  • 6-12 months experience in a professional services environment (desirable but not essential)
  • Good IT skills including Word, Excel and PowerPoint (essential)
  • Ability to learn and absorb knowledge quickly
  • Self-motivation and strong initiative
  • Ability to work effectively and meet deadlines
  • Good communication skills both oral and written
  • A team player
  • A positive and proactive attitude
  • A willingness to learn
  • Attention to detail

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.

Company

Trowers & Hamlins is a City-led, international and national law firm with over 130 partners and 830 staff located across the UK, Middle East and Far East, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Find Us
Website:
Telephone
+44 (0)20 7423 8000
Location
3 Bunhill Row
London
EC1Y 8YZ
GB
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