Project Support Analyst - 6 Month FTC

Employer
Ashurst
Location
Glasgow, Glasgow City
Salary
Competitive
Closing date
4 Dec 2021

View more

Vacancy Type
Other specialist roles, Project management
Role Classification
Other Professional
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Job Details

About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here.

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Department/Role overview:

To provide admin assistance to Head of IT functions and Programme Manager IT Project Management teams.

Hours 9.00-5.30

Main responsibilities:

  • Support Programme Manager (50%) in coordination of daily schedules and task lists
  • Create, maintain, monitor and administer resource plans for IT
  • Co-ordinate project resources, information, rooms and equipment.
  • Produce weekly and monthly Project, Programme and resource plans;
  • Provide guidance to project teams;
  • Create, maintain, monitor and administer integrated project plans
  • Liaising with managers and engineers to discuss the progress of the project and address any issues that arise
  • Capture and present information from programme and project meetings
  • Support PMO with maintenance of Programme budget sheets
  • Support PMO with project change requests, ensuring they are raised and assessed as required
  • Support PMO to track and report overall progress on projects and programmes
  • Support PMO with maintenance of the programme and project documentation libraries
  • Support PMO to ensure projects adhere to the project framework and that all documentation is maintained appropriately
  • Ensure that all documentation approvals and project artefacts are stored in the project documentation library;
  • Facilitate and manage the IT resource management process;
  • Other tasks as assigned.

Essential skills and experience:

  • Previous experience working as a project planner or co-ordinator as part of a busy programme management team, ideally within a law firm;
  • Working within a structured project framework;
  • Experience of ensuring that projects are run in compliance with the Firm's requirements;
  • Proven experience in:
  • providing guidance to project teams;
  • maintaining and integrating project plans;
  • maintaining and integrating resource plans
  • tracking and reporting overall progress of projects and programmes;
  • maintaining the project documentation library;
  • monitoring resource utilisation;
  • Good understanding of soft skills involved in liaising with project managers and other staff members;
  • A good eye for detail; ability to work accurately and effectively even when under pressure;
  • Able to learn and understand processes used within the department;
  • Excellent analytical skills;
  • Good working Knowledge of Microsoft environments; - MS Word, Excel, PowerPoint and MS Project.
  • Excellent knowledge of all elements of the project lifecycle;
  • Able to manage multiple tasks concurrently;
  • Tactful and diplomatic when in pressured situations;
  • Excellent presentation, written and communication skills;
  • Uses initiative - 'can do' approach.

Desired skills and experience:

  • Prince 2 or similar project methodologies;
  • Excellent Working Knowledge of Microsoft environments; - MS Word, Excel, PowerPoint and MS Project

Company

Ashurst is a leading international law firm with world class capability and a prestigious global client base. The firm's in-depth understanding of its clients and commitment to providing exceptional standards of service has seen it become a trusted adviser to local and global corporates, financial institutions and governments on all areas of commercial law. The firm's people are its greatest asset and it brings together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice clients need.

Ashurst has 25 offices in 15 countries and offers the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 400 partners and 1,200 lawyers working across 10 different time zones, the firm is able to respond to clients wherever and whenever required. As a global team, Ashurst has a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects and delivering outstanding outcomes for clients.

Find Us
Telephone
+44 20 7638 1111
Location
London Fruit & Wool Exchange
1 Duval Square
London
E1 6PW
United Kingdom
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