Enterprise Architecture (EA) Coordinator - 12 Month FTC

Employer
Ashurst
Location
Glasgow, Glasgow City
Salary
Competitive
Closing date
18 Oct 2021

View more

Vacancy Type
IT
Role Classification
Other Professional
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Job Details

About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area - IT

Role: Enterprise Architecture Coordinator (12 Month Contract)

Location: Glasgow

Reporting to: Head of Enterprise Architecture

Hours of work - Monday to Friday, 09:00 - 17:30.

You may be required to work additional hours to facilitate project implementation.

Department/Role Overview:

The Enterprise Architecture Function provides services for the entire company, both internal and client facing transforming Ashurst into an integrated environment that is responsive to change.

This role will provide administrative and logistical support to the Architecture Team to define and deliver multiple projects and workstreams, ensuring appropriate governance and tracking of inter-dependencies on team activities and pieces of work.

Main responsibilities:

  • Updating and tracking team work within Jira.
  • Proactively tracking target due dates for Risk mitigation/Issue remediation actions and chasing updates/closure, and supporting escalation to senior management as needed.
  • Architecture Review Board Meetings and other team meetings preparation including:
    • Meeting scheduling and room booking management.
    • Coordinating internal resources and (where required) third party suppliers / vendors.
    • Accurate note taking in meetings.
    • Tracking of open actions (from previous meetings or Jira).
    • Publication of meeting agendas and outstanding actions.
  • Project plan maintenance (with guidance).
  • Team reporting, including scope, objectives, progress, timelines, risks and issues.
  • Maintain resource plan for relevant projects, aligned to the delivery plan (with guidance).
  • Supporting Architects to prepare for Quality Gate reviews, in line with the delivery plan.
  • Support document management, ensuring latest versions saved to the Ashurst Document Management System (DMS).

Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.

Measurement and Review:

  • Effective liaison with and support of operational teams and other stakeholders.
  • Achievement of above tasks.
  • Feedback from other team members.

Essential skills and experience:

  •  High levels of accuracy and attention to detail.
  •  Ability to quickly grasp and accurately capture the salient points from often fast paced, technical and complex meeting discussions.
  •  Adaptable and able to quickly learn on-the-go.
  •  Proficient in the use of Microsoft Office tools such as Word, Excel and PowerPoint.
  • Able to work in a fast paced global organisation.
  • Strong planning and organisation skills.
  • Organised and able to prioritise diverse workload and meet deadlines.
  • Ability to work within a structured project framework.
  • Able to work collaboratively and effectively with teams remotely in a global context.
  • Tactful and diplomatic when in pressured situations and able to ask challenging questions.
  • Excellent communication skills both oral and written and strong interpersonal skills.
  • Uses initiative - 'can do' approach.

Desired skills and experience

  • Experience in a professional services environment.
  • Prince 2 Foundation (or similar qualification).
  • Working knowledge of project planning tools (such as Microsoft Project, Visio and Jira) and methodologies.
  • Able to liaise at a senior level within the firm.

Company

Ashurst is a leading international law firm with world class capability and a prestigious global client base. The firm's in-depth understanding of its clients and commitment to providing exceptional standards of service has seen it become a trusted adviser to local and global corporates, financial institutions and governments on all areas of commercial law. The firm's people are its greatest asset and it brings together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice clients need.

Ashurst has 25 offices in 15 countries and offers the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 400 partners and 1,200 lawyers working across 10 different time zones, the firm is able to respond to clients wherever and whenever required. As a global team, Ashurst has a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects and delivering outstanding outcomes for clients.

Find Us
Telephone
+44 20 7638 1111
Location
London Fruit & Wool Exchange
1 Duval Square
London
E1 6PW
United Kingdom
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