Administration Assistant

Newcastle Upon Tyne, Tyne and Wear
04 Aug 2021
03 Oct 2021
Role Classification
Other Professional
Contract Type
Experience Level

Our UK Real Estate team are growing and our residential team now has an exciting opportunity for an Administration Assistant to join the team in Newcastle.

Led by Tom Willows, the team act for a number of national house-builder and social housing clients, specialising in the sale and purchase of residential properties across the UK. However, this role will see you working, predominately, with national house-builder clients.

What will you be doing?

 This is a really varied role, with lots to get your teeth stuck in to. You'll be supporting the Plot sales team carrying out a range of activities including: opening and closing files, issuing contract packs, putting together exchange and completion documentation packs and submitting searches on search providers portal in respect of purchase of properties by way of part exchange. That's not all, you'll also be assisting with applications for registrations at the Land Registry including completion SDLT forms and responding to enquiries.

The Plot sales team is a busy one, with lots of tight deadlines and documentation coming through. As an administration assistant a key part of the role is ensuring incoming post is date stamped and updated on the case management system, scanning of completed documentation, sending files to storage and assisting the team with the general day to day tasks as required.

So what are we looking for?

 Previous administrative experience is not required, but an appetite for the industry is. We are looking for good academic achievements, but a graduate level qualification is not essential.

A flexible and adaptable approach is essential, as are excellent IT skills and a strong team ethic. Good communication, both written and verbal and relationship building skills are a must, as is the ability to meet deadlines. We use Microsoft Word, Excel and Outlook, so experience of working with these and bespoke legal packages would be preferred.

We also have the option to place the successful candidate on the Business Administration Apprenticeship, subject to meeting certain criteria. This would see you receiving first class training and support to attain your qualification supported by our Early Careers and Real Estate team. If you'd like to be considered for this route, please specify in your application.

Who are we?

A Top 100 law firm globally and Top 20 law firm in the UK, Womble Bond Dickinson has more than 400 partners and 1,000 lawyers based across 19 US cities and seven UK cities including a significant presence in London. The firm's reach also extends to Europe where it has strategic partnerships with other law firms in Germany and France.

In the UK, Womble Bond Dickinson advises in excess of 40 FTSE 350 companies, many of the largest businesses in the country, government organisations and wealthy individuals. With a focus on eleven key sectors (Energy & Natural Resources; Financial Institutions; Healthcare;  Insurance, Manufacturing;  Real Estate; Retail and Consumer; Transport, Logistics & Infrastructure; Life Sciences & Pharmaceuticals; Technology and Private Wealth) the firm's experience allows it to build strong relationships and deliver an excellent service to clients.

What makes it great to work here?

We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits!  We like and make time for each other enabling us to establish professional relationships that can often become lasting friendships. 

Through our D&I initiatives we create an environment in which difference is valued.  We have a Diversity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have an ethnic diversity, an LGBT+, a family network and we're in constant dialogue with our people about how we expand our networks to better support everybody).  We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual orientations.

As signatories to the Mindful Business Charter, it's important that our people are able to maintain healthy and happy lives, both in and out of work.  We have a number of resources and initiatives designed to support health and wellbeing, including our team of dedicated mental health first aiders.  We recognise that getting the right work life balance is a priority for all of us and we're very happy to talk flexible working, full-time or part-time working patterns.

Next steps

If this sounds like your next career move then please get in touch to find out more. No agencies please, we're an in-house recruitment team!

If this isn't the role for you (or the right time) why not connect with us on LinkedIn or follow us on Twitter and Instagram (@WBD_CareersUK) to keep up to date with all of our opportunities.  We also have a Facebook page (

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