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Marketing Operations PA - 5 month FTC

Employer
Allen & Overy LLP
Location
London (Central), London (Greater)
Salary
Competitive
Closing date
10 Sep 2021

Job Details

Job description

We are currently recruiting for a Marketing Operations PA to join our Marketing department in London on a FTC basis until December 2021. 

Allen & Overy

Allen & Overy is a leading international legal practice with a truly global presence.  The firm operates at the forefront of the legal industry.  Our deals and cases often make headline business news.  With many of our partners acknowledged as leaders in their field, and with all our people demonstrating the highest levels of professionalism, we have a reputation for delivering excellence in all that we do.

We have developed a culture in which difference is positively valued, and our people are free to be themselves.  We are in every sense one global team; supportive and collaborative, but also ambitious and driven.  Our capacity to combine these qualities and provide a setting in which our people can thrive is what makes us different.

Role purpose

Reporting the Marketing Operations Manager, we are currently looking for a highly experienced PA/EA to provide effective and high quality support to the Marketing Operations team.

Key relationships

Global Chief Marketing & Communications Officer
Marketing Operations Manager
Senior Proposals Manager
Head of Marketing Technology
London and Belfast teams
Peers across the wider business development, marketing and communications team

Roles and Responsibilities

  • Providing ad-hoc support to the Operations team including but not limited to:
    • Preparation and regular updating of brochures, presentations, reports, structure charts etc (liaising with other business teams)             
    • To assist with organisation of events (virtually and in-person)
    • To assist with the role out of the marketing team training programme
    • Providing support on team projects
    • Maintaining intranet pages and wikis
    • Organising travel and accommodation when needed
    • Processing expense claims
    • Preparation of correspondence, presentations, spreadsheets, reports and stats as required
    • Liaison with contacts at clients and other external organisations
    • Implementation of organisational and administrative initiatives
    • Ensuring databases are kept up to date
    • Setting up of conference calls/online meetings
    • Proactive diary and email management.
  • Responsibility for assisting with onboarding of new joiners which includes but not limited to:
    • Introductory schedule of meetings
    • Producing and updating structure charts
    • Pulling together a new joiner pack

Key requirements

  • Strong knowledge of Microsoft Office Suite, with particular skills with Excel and PowerPoint preferred
  • Well organised, with the ability to work under pressure and prioritise and manage competing demands
  • Project management skills would be useful
  • Excellent written and oral communication and interpersonal skills
  • Shows initiative/proactivity, enthusiasm and willing to become involved in additional projects as and when required
  • Maintain tact and diplomacy, trust and confidentiality
  • Strong relationship building skills
  • An eye for detail, with excellent accuracy
  • Willingness to help organise others
  • Have an enthusiastic approach to change and adapt to an ever-evolving role
  • Provide exemplary standard of services to clients, whether internal and external
  • Take responsibility with regard to team-building and providing a supportive environment to colleagues
  • Take responsibility for ensuring personal development and IT skills are maintained and improved
  • Organisation of team building events/training/social events

Who we are looking for

The ideal candidate will be proactive in their work and show initiative on a daily basis. Candidates must be able to demonstrate the ability to manage a varied and diverse workload and be able to prioritise.

Allen & Overy LLP is committed to being an inclusive employer and we are happy to consider flexible working arrangements.

Additional information - External

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned our reputation as a firm that leads the industry and opens up new possibilities in law. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. We are defined by our consistent commitment to creating a collaborative and supportive working culture and investing in your progress. We’re committed to supporting a culture that drives diversity and inclusion. Every day, we’re working hard to create an environment where you feel you can bring your authentic self to work. To be comfortable and confident to be who you are in the workplace. To feel like you belong. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional ambitions. Joining our global team, you’ll discover what collaborating on a global scale really looks like; you’ll learn how to help drive change; and you’ll be at the heart of an organisation that’s defining the future of law. If you’re ready to find a place to thrive: It’s Time.

Company

With over 5,600 people in over 40 offices, Allen & Overy is a business doing work of global significance.

Our success is built on the work of talented and motivated people who thrive in a supportive and collaborative environment, dedicated to delivering an exceptional standard of work for our clients. We’re ambitious and forward-thinking, committed to growing our business and meeting the future head-on. We’re not afraid of change, and we believe in challenging the status quo.

What we do goes beyond delivering an outstanding service. We lead the market by creating new solutions for our clients’ most complex legal and business challenges, helping them grow, innovate and thrive. By thinking creatively and entrepreneurially, we challenge expectations, push boundaries and build for the future. We draw on a world-leading network of expertise and a unique platform – such as our Advanced Delivery services and our network of Peerpoint consultants, to set the highest standards for our industry.

Global coverage in today’s market does not simply mean having offices in important cities around the world. For us, it means combining our global resources and sector expertise to work on matters that cross international boundaries with our culturally and geographically diverse teams. For you, it means that wherever you work, you’ll find a culture of inclusion and support – feeling confident to bring your whole self to work every single day. We have developed a culture in which difference is positively valued, and our people are free to be themselves.  At A&O, you're not only valued for what you do, but for who you are. 

We are in every sense one global team; supportive and collaborative, but also ambitious and driven.  Our capacity to combine these qualities and provide a setting in which our people can thrive is what makes us different.

Company info
Website
Telephone
+44 (0) 20 3088 0000
Location
One Bishops Square
London
E1 6AD
GB

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