Trowers & Hamlins is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Where you'll work

The firm's graduate recruitment and development team is based in London and forms part of a larger national and international HR department. The team is made up of three individuals, the Graduate Recruitment & Development Manager, the Graduate Recruitment & Development Officer and this position. The primary purpose of this role is to play an integral part in supporting the team to attract and recruit high-calibre trainee solicitors, assisting with the effective operation of the two-year training and development programme.

What you'll be doing

Attraction 

• Organising and booking law fairs, including finding internal volunteers, coordinating graduate promotion materials and ensuring engaging advertising copy for each fair. Representing the firm at fairs where appropriate.
• Assisting with the organisation and facilitation of the firm’s open days and national coffee mornings. Liaising with relevant universities to ensure good attendance, coordinating with the local office to book room space, refreshments and put together an engaging programme for students.
• Organise and attend other graduate related events where necessary.
• Assisting the Graduate Recruitment & Development Officer in creating engaging content for our graduate social media channels. Including Twitter and Instagram.
• Work with Marketing to ensure all advertising copy is up to date and correct on our website and our partner advertising spaces.
• Organise graduate marketing materials and liaise with courier companies for delivery at law fairs and events.

Recruitment

• Maintaining and updating the firm’s recruitment system, Apply4Law. Becoming a super-user. Maintaining the system, contacting candidates with the outcome of their applications and processing other ad hoc requests.
• Organising and facilitating approximately 10 assessment days nationally. This will include producing exercise materials, interview packs, contacting candidates and liaising with internal interviewers. Representing the firm on the day, answering ad hoc questions, and ensuring the day runs to time.
• Arranging final round interviews, including liaising with external candidates and coordinating partners diaries. Creating interview packs and greeting candidates on arrival.
• Collating all feedback from assessment days and interviews, whilst adhering to GDPR guidelines and organising feedback calls with the Graduate Recruitment Office and Manager.
• Liaising with external candidates to inform them of the outcome of their application.
• Answering ad hoc queries from students.
• Assisting with the logistics and operation of the firm’s UK summer vacation schemes.
• Processing training contract offers via the recruitment system and managing the onboarding process with the assistance of the Graduate Recruitment & Development Officer.

Development

• Producing interview packs, offer letter and contracts for the NQ qualification process.
• Assisting in the organisation of overseas secondments, including flights, payments, paperwork and ad hoc queries.
• Recording and maintaining key information such as seat changes, make up of intakes, future trainee information and producing reports where necessary.
• Booking the Professional Skills Course, Trainee Litigation Programme. Including organising travel and expenses for trainees.
• Processing all graduate recruitment related invoices and payments, including future trainee grants and course fees.
• Assisting the Graduate Recruitment & Development Officer with the week-long work experience programme.
• Managing the administration of the trainees’ mid-seat and end-of-seat appraisal process.
• Arranging social events for trainees, processing hotel and travel bookings.
• Assisting the Graduate Recruitment & Development Manager with processing work permit requirements and updating the Sponsorship Management System as appropriate.
• Assisting the Graduate Recruitment & Development Officer with organising the trainee induction, including booking external speakers, managing hotel/apartment bookings and processing travel and other trainee expenses.
• Logging holiday and sickness absence on the HR System, Cascade.
• Answering and/or directing queries raised by trainees or external students.

Any ad-hoc duties as advised by the Graduate Recruitment & Development Manager.

What you'll need

Essential

• Strong attention to detail including good use of numeracy and grammar.
• Good communication skills (both oral and written).
• A strong team player, with the ability to use initiative and demonstrate common sense.
• Flexibility and commitment.
• Strength of character and robustness.
• Enthusiastic individual who is prepared to take ownership of managing their workload.
• Personable and approachable style in order to communicate well at all levels.
• Excellent proven organisational skills and can prioritise work effectively and meet deadlines.
• The ability to multi-task and be effective under pressure.
• Proven ability to deal with confidential matters with discretion.
• Demonstrable good working knowledge of Microsoft Office packages (Word, Excel, and PowerPoint).
• Previous experience in a client-facing environment.

Desirable

• Experience of working within a professional services environment.
• Knowledge of graduate market place / higher education landscape.
• Graduate recruitment and / or lateral recruitment experience.

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.