Facilities Co-ordinator

London (Central), London (Greater)
20 Jul 2021
18 Sep 2021
Role Classification
Other Professional
Contract Type

Our Facilities team in London are looking for a Facilities Co-ordinator to join them on a full-time, permanent basis.

The Team

Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the London office, the team ensures we have a great office environment to work in and all the facilities we need to be successful. You'll work closely with two of our Facilities Assistants and our Trainee Facilities Manager to provide crucial support to the whole office.

The Role

You'll help ensure that the working environment within the office is maintained to a high standard by:

  • Coordinating and supervising specific facilities roles and projects, including maintenance & engineering, hygiene services, security, mail, reprographics, archiving, health, safety and environment
  • Reporting to the Trainee Facilities manager incidents or state of repair of the building fabric, plant, machinery and equipment
  • Assisting in ensuring that planned preventative maintenance regimes and contracts are carried out and that problems, faults and repairs are dealt with promptly
  • Assisting in maintaining the physical security of buildings and the personal security of staff through effective management of alarm systems security passes and procedures aligned to ISO 27001
  • Assisting in maintaining our Environment Management System, by following current policies and procedures aligned to ISO 14001
  • Helping in managing our Facilities Helpdesk System

In order to ensure consistency, high standards and continuous improvement you'll monitor and make recommendations for changes to facilities services on an ongoing basis and regularly measure and report on facilities services delivered, ensuring best practice solutions where relevant. You'll also play a key part in ensuring that all workload received into the Postroom is well managed and delegated to the right team members.

There will be some administrative responsibilities, such as invoice reconciliation and maintaining purchase records. You may also be required to help out with our Guest Services Team in assisting with any client or meeting room requirements.

So, what are we looking for?

The role requires someone with previous office based facilities experience and knowledge of IT packages including Microsoft Word, Excel and Outlook. You'll need to be proactive and take responsibility for your own workload, but also know when to delegate or ask for assistance. You should also be confident in dealing with difficult situations, which may require a level of resilience and working under pressure.

It's important that you can build strong working relationships at all levels. We're looking for enthusiastic individuals who love working as part of a team; this is a really social role interacting with lots of different people – this is where your great customer services skills come in.

Who are we?

A Top 100 law firm globally and Top 20 law firm in the UK, Womble Bond Dickinson has more than 400 partners and 1,000 lawyers based across 19 US cities and seven UK cities including a significant presence in London. The firm's reach also extends to Europe where it has strategic partnerships with other law firms in Germany and France.

In the UK, Womble Bond Dickinson advises in excess of 40 FTSE 350 companies, many of the largest businesses in the country, government organisations and wealthy individuals. With a focus on eleven key sectors (Energy & Natural Resources; Financial Institutions; Healthcare;  Insurance, Manufacturing;  Real Estate; Retail and Consumer; Transport, Logistics & Infrastructure; Life Sciences & Pharmaceuticals; Technology and Private Wealth) the firm's experience allows it to build strong relationships and deliver an excellent service to clients.

What makes it great to work here?

We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feelemphasising that we're more than just suits!  We like and make time for each other enabling us to establish professional relationships that can often become lasting friendships. 

Through our D&I initiatives we create an environment in which difference is valued.  We have a Diversity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have an ethnic diversity, an LGBT+, a family network and we're in constant dialogue with our people about how we expand our networks to better support everybody).  We encourage applicants from all social backgrounds, ethnicitiesdisabilities, gender identities, and sexual orientations.

As signatories to the Mindful Business Charter, it's important that our people are able to maintain healthy and happy lives, both in and out of work.  We have a number of resources and initiatives designed to support health and wellbeing, including our team of dedicated mental health first aiders.  We recognise that getting the right work life balance is a priority for all of us and we're very happy to talk flexible working, full-time or part-time working patterns.

And that's not all, alongside a competitive salary you'll receive a flexible benefits package so you can pick and choose between the benefits that matter most to you.

Next steps

If this sounds like your next career move then please get in touch to find out more. No agencies please, we're an in-house recruitment team!

If this isn't the role for you (or the right time) why not connect with us on LinkedIn or follow us on Twitter and Instagram (@WBD_CareersUK) to keep up to date with all of our opportunities.  We also have a Facebook page

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