Administrator - Corporate Services

Dublin (County), Leinster (IE)
25 May 2021
24 Jul 2021
Role Classification
Other Professional
Contract Type
Experience Level

Simmons & Simmons are recruiting for an Administrator (Corporate Services) to join our growing Dublin office. The successful candidate will provide administrative support to a varied portfolio of clients primarily in the funds sector, to which Simmons & Simmons Corporate Services (Ireland) Limited provides company secretarial and governance services.

Main Duties & Responsibilities

  • Act as a point of contact for the provision of company secretarial services to a portfolio of regulated funds, and Irish and UK companies in a variety of different industry sectors;
  • Drafting board meeting agendas with an awareness of local regulatory requirements;
  • Co-ordinate and schedule board, committee and shareholder meetings;
  • Attend board, committee and shareholders meetings for the purposes of taking detailed board minutes and accurately reflecting any discussions held;
  • Prepare and circulate draft minutes and action points for review in agreed timelines;
  • Collating board and committee materials into soft copy board papers and circulating same within agreed timelines;
  • Assisting with general meetings (as required) including drafting notices of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold such meetings;
  • Preparation, co-ordination and submission of annual returns and filings to the Companies Registration Office and filings with the Central Bank of Ireland (as applicable) under supervision and within the required timeframes;
  • Assist with the co-ordination of Board, PCF and CF appointments;
  • Co-ordinate the execution, notarisation and legalisation of documents as required;
  • Assist in the incorporation and setting up of regulated and unregulated entities;
  • Assist clients, partners and associates with high level transactional work and project work as requested;
  • Maintenance of both soft copy and hard copy statutory books and records;
  • Undertake any ad hoc projects as may be required to completion.

Person specification

  • Business or legal graduate, or a minimum of 1 years' relevant experience within industry or a professional services firm, ideally in the regulated funds industry;
  • General understanding of the Companies Act 2014, the ICAV Act 2015 and different investment fund vehicles;
  • Third level qualification in a related business / legal field;
  • ICSA qualification/affiliation - not necessarily a prerequisite, however, the successful candidate will be expected to commit to attaining such a qualification in the short-term;
  • Strong interpersonal and communication skills both verbal and written;
  • Understands the importance of attention to detail and strong organisational skills, with the ability to multitask and prioritise whilst working to tight deadlines;
  • Strong IT skills, with an understanding of Blueprint or similar company secretarial software;
  • Enthusiastic, motivated, ambitious and proactive, able to act on their own initiative as well as being part of a diverse and inclusive team;
  • Observance of firm policies and protocols and completion of relevant training;
  • Keen to represent the department and firm at industry and networking events;
  • Commercially driven;
  • Flexibility and a willingness to work additional hours on occasion as required.