Accounts Payable Assistant
Simmons & Simmons are looking for an Accounts Payable Assistant to join our growing Finance team in Bristol. This role is responsible for ensuring that all invoices, staff expenses, foreign currency and invoice recharges are received and approved within the correct authorisation and budget limits. The successful candidate will ensure all invoices are posted in an efficient, effective and accurate manner to the correct matter and/or cost code and paid within the firms normal terms of business.
Main duties and responsibilities
Using technical expertise to ensure the accurate recording of creditors and also compliance with relevant Customs & Excise legislation, the provisions of the Solicitors Accounts Rules and Money Laundering Regulations:
- Ensuring that supplier payments, staff expenses, foreign currency and invoice recharges are processed with adherence to GAAP, VAT legislation and the firm's internal financial controls.
- Liaising with the management accounts team regarding the coding structure of the general ledger in order to confirm the accuracy of the information used in financial analysis and reporting.
- Ensuring that supplier payments, staff expenses, intercompany invoices, foreign currency and invoice recharges are processed in a timely and accurate manner in accordance with finance policies and procedures.
- Ensuring that budget holders return all supplier invoices, authorised in accordance with the firm's signing policy in order to meet payment requirements and to take advantage of any early settlement discounts offered.
- Inputting of transactions on behalf of the finance department, providing corporate governance and financial control.
Providing a quality service and ensuring that the team processes and objectives align with business needs:
- Obtaining relevant feedback in order to advise on improvements to the processes of the team and actively promoting the finance function.
- Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary.
- Consistently sharing knowledge and skills with colleagues.
Supporting and maintaining effective relationships and networks to facilitate and improve the firm's creditor cycle in relation to the UK practice and to support the Cashiers and Accounts Payable Manager in doing so on a firm-wide basis:
- Building constructive working relationships with the budget holders within the firm and key personnel within external organisations to ensure that focus is maintained on timely supplier payments.
- Establishing and maintaining effective relationships with external suppliers.
- Accepting responsibility and taking ownership of operational issues, finding practical solutions and escalating problems where appropriate.
- Interacting with a wide range of contacts at different levels, requiring an awareness of own impact on others and an adjustment of behaviour accordingly.
- Providing commercial and legislative advice as appropriate.
- At least 5 GSCE grade C or above or equivalent qualifications
- Proven experience working in a commercial environment with experience of accounts payable.
- To be able to demonstrate the application of best practice together with a commercial approach.
- To be able to demonstrate experience of building successful relationships.
- Excel skills to Intermediate level.
- Strong working use of Microsoft office.
- Ability to advise on system functionality and transactions (Elite system knowledge an advantage).
- Strong awareness of Customs & excise VAT legislation.
- Good awareness of GAAP, and the provisions of the Solicitors Accounts Rules and Money Laundering requirements.