Bids Executive / Assistant

Manchester, Birmingham or Exeter
13 Apr 2021
12 Jun 2021
Role Classification
Other Professional
Contract Type

Trowers & Hamlins is a City-led, international and national law firm with over 130 partners and 830 staff. With offices across the UK, Middle East and Far East, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Where you'll work 

The bids team is a small but busy team of four people, working on almost all of the firm's formal bids, proposals and tenders.  The firm wins a significant proportion of its work through formal tenders, so this is a high profile role that will allow you to build relationships at partner level and make a real and measurable impact. 

What you'll be doing

This role will support that activity in a variety of ways from administrative support to content management, through to working alongside the more senior members of the team on individual bids and learning to run smaller or more straightforward bid opportunities themselves.  The bids team sits within a supportive and engaged wider Marketing and Business Development function of 24 people who together help to deliver the firm's marketing and client development objectives and the holder of this role would proactively work with all parts of the department.  

  • Opportunity monitoring:  monitoring tender and proposal opportunities through press and online sources, including a range of tender portals, and circulating these to the team for review.
  • Bid support:  working alongside the more senior members of the bids team on individual bids and proposals, carrying out discrete tasks such as preparing templates, highlighting tender requirements and key dates and keeping status logs where appropriate.

  • Bid submissions:  preparing and co-ordinating the submission of simple selection questionnaires (SQs).

  • Bid information management:  ensuring all opportunities are logged onto InterAction and the intranet and that they are regularly updated.  The role would also be required to assist with monthly bid information reporting.

  • Bid administration:  scheduling bid kick off and bid team meetings and arranging team travel.

  • Bid collateral:  monitoring intranet and press releases for bid library of track record and updating library with the same and updating boilerplate content in bid library. 

  • Branded bid tool ownership:  acting as point of expertise on bid templates (Word).

  • Queries:  acting as query point for simple tender enquiries (e.g. where can I find the tender for x?), monitoring the generic bids team inbox and funnelling more complex queries to more senior team members.

  • Feedback: Work with the bid lead to seek feedback from clients on all proposals/pitches and share with respective internal teams to measure  the success of proposals and tenders.

What you'll need

  • 12-18 months marketing experience in a professional services environment (essential)
  • Excellent IT skills including Word, Excel and PowerPoint (essential)
  • Experience in a law firm (desirable) or partnership (highly desirable)
  • Time spent either in a bid focused role, or a role where bids and capability statements have  strongly featured
  • Ability to learn and absorb knowledge quickly
  • Self-motivation and strong initiative
  • Ability to work effectively and meet deadlines
  • Willingness to multi-task
  • Excellent communication skills both oral and written
  • Numerate
  • A team player able to form strong inter-personal relationships across the business
  • A positive and proactive attitude and a willingness to learn
  • Flexibility and commitment - willing to work outside office hours
  • Excellent attention to detail

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.