Administrative Assistant

Location
Manchester, Greater Manchester
Salary
Competitive
Posted
13 Apr 2021
Closes
12 Jun 2021
Role Classification
Other Professional
Contract Type
Permanent
Experience Level
Admin

Trowers & Hamlins is a City-led, international and national law firm with over 130 partners and 830 staff. With offices across the UK, Middle East and Far East, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Where you'll work

We are now recruiting for an Administrative Assistant to support the Dispute Resolution & Litigation team in Manchester. The successful candidate may be required to attend the office two or three days a week until restrictions are lifted. 

This role involves providing full administrative support to the busy Dispute Resolution and Litigation department in our Manchester office.

What you'll be doing

  • Inputting new instructions into the CMS
  • Producing and engrossing documents
  • Scheduling and compiling bibles and/or bundles of documents
  • Filing of deeds, documents, correspondence and other documentation
  • Developing and maintaining filing and document management systems
  • Arranging for files to be opened and closed, supervise general filing requirements and record keeping
  • Scanning, photocopying and filing
  • Assisting with the administration of file archiving and retrieval service
  • Assisting with the billing process
  • Working as an integral part of the fee earner support team and assisting fee earners and PAs with administrative tasks as required
  • Delivering documents and bundles to Court and/or local solicitors
  • Travel arrangements
  • Monitor post/emails and deal with as appropriate whilst fee-earners are on holiday
  • Enter, maintain and update client details and relevant information on the firm's CRM system
  • Completing documentation for payment into and out of client account and assisting fee earners to ensure the Solicitors Accounts Rules are being complied with
  • Provide support and cover for PA as required
  • Ad hoc administrative duties where required

What you'll need

  • Ability to prioritise work effectively and meet deadlines
  • Strong attention to detail with a methodical and logical approach
  • A strong team player
  • Ability to use initiative and apply common sense
  • A positive and proactive attitude
  • Ability to maintain confidentiality of information
  • Flexibility and commitment
  • An ability to operate autonomously with minimum supervision – a self-starter

Experience and skills

  • Good computer skills, including knowledge of MS Word and Excel (essential)
  • Previous experience in an administrative role (desirable)

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.

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