Bid Executive

Recruiter
Ashurst
Location
Glasgow, Glasgow City
Salary
Competitive
Posted
24 Mar 2021
Closes
23 May 2021
Role Classification
Other Professional
Contract Type
Permanent

About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area - Business Development - Global Bid Team, Bid Operations

Role: Bid Executive

Location: Glasgow

Reporting to: Bid Operations Manager

Hours of work -

Monday to Friday, 9:00am - 5:30pm, may be required to work such hours as are necessary to carry out your duties

Department/ Role Overview:

As Bid Executive in the Global Bid team and Bid Operations function, you will be responsible for providing critical bid support for the end-to-end bid process. Focusing on formal bid requests (RFIs, EOIs, PQQs etc.), proposals, fee quotes and complex capability statements, you will be an integral part of the Global Bid team. You will lead the development of bid responses in collaboration with Global Bid team members, business development, partners and other stakeholders by developing leading and persuasive bid content for each requirement and client. Supporting bids throughout the process to ensure bid excellence, you will contribute to the strategic growth of the firm through new and existing business wins.

The Bid Executive will be based in the Bid Operations teams based in Glasgow and will report to and work closely with the Bid Operations Manager/Team Leader.

Main responsibilities:

  • Manage the end-to-end bid process according to best practice milestones and work collaboratively with all members of the firm, ensuring stakeholders are aware of their role
  • Receive the tender documentation and work with lead partner/s and other bid response team members to 'kick-off' the response process
  • Work closely with the Bid and Pursuit Advisory team and other Bid Operations team members to support bid requirements
  • Work with Fee-earners and BD team members to define the bid strategy with a clear value proposition and win themes for critical and strategic bids
  • Lead the drafting, reviewing, proof reading and amendment of content for strategic bid responses
  • Monitor and promote bid best practice regarding writing style and tone while being compliant to individual client bid requirements or restrictions
  • Support the Global Head of Bids and all Global Bid team members, including the Bid and Pursuit Advisory team to deliver all bid activity at the highest standards of quality and excellence globally
  • Lead the bid process to ensure best practice bid responses are developed for individual client requirements
  • Conduct bid client research and develop and deliver stakeholder briefings and reports for major and complex bids
  • Contribute to the design of graphical elements for written proposals, such as operating models, team structures, value propositions and complex themes
  • Provide critical support for the firm's preferred Bid technology for the creation of content and delivery of bids
  • Support the content team to deliver the firm's content management strategy by identifying content gaps and developing and writing leading content for inclusion in the content library
  • Analyse bid response feedback against written responses to support the improvement of overall quality, win rates, activity and to spot trends

Risk and control: ensure all activities and duties are carried out in full compliance with our regulatory requirements and internal policies, including managing internal compliance and conflicts clearance processes with relevant teams

Essential skills and experience:

  • Excellent bid management capability. Experience of proposal writing and management in either a legal, professional services or other relevant environment, and experience of producing written content for proposals. Extremely strong bid process knowledge, writing and project management skills; able to transform technical information into clear, compelling, succinct content for proposals to various audience types (including public sector (government/councils), banks, financial institutions and corporates)
  • Ability to successfully articulate differentiators, benefits and win themes (our value proposition). Good grasp of bid best practice as it relates to written proposals, especially the requirement to focus content on the customer/client (their needs and concerns)
  • Excellent organisational abilities and time management. Experience of using and managing a bid library and/or pitch automation system, and co-ordinating inputs from multiple stakeholders (including technical subject matter experts as well as business development teams)
  • Exceptional eye for detail, able to spot errors and inconsistencies, i.e. strong proofreading skills
  • Highly competent user of the Microsoft Office suite, including advanced Word and PowerPoint skills
  • Self-motivated; comfortable working autonomously to deliver the objectives of the role with limited day-to-day supervision
  • Team player, with a strong service ethic and a desire to add value to the firm by improving the quality and usability of bid content
  • Keen eye for design, able to improve the visual impact and aesthetic properties of proposal materials
  • Qualified to degree level or equivalent (preferably Commerce, English or other arts/humanities degree)

Desirable skills and experience

  • Experience of bid library/pitch automation software systems and SharePoint
  • Experience of helping to embed and develop a new bid and pursuit processes and systems
  • Trained according to Shipley or other similar bid methodology
  • An understanding of legal practices, products and the legal competitive landscape, gained from previous experience within the legal sector
  • Experience of having worked in the professional services sector, a partnership or other complex, global environment
  • An understanding of different bid cultures and customers, with bid writing experience across geographies and to a variety of customers (e.g. government, financial services, banks, funds, corporates)

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