Allen & Overy LLP

Junior Analyst (6 month FTC)

Belfast (City/Town)
13 Jan 2021
14 Mar 2021
Role Classification
Other Professional
Contract Type

Job description

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.

Department purpose

The role of the BAU is:

  • to process requests from partners for A&O to accept new legal matters including, in particular, performing anti-money laundering, sanctions and background checks on new clients and performing conflicts checks (within internal databases) on each new matter (for both new and existing clients);
  • to obtain from relevant lawyers required evidence of identity for new clients (and existing clients for whom the practice has done no work in the preceding two years and whose ownership or control may therefore have changed in the intervening period);
  • to screen and, where requested, send conflict search emails (containing information on new legal matters) to all partners and to monitor responses, analyse search results and, in consultation with the originating lawyers, determine whether or not the new legal matter is clear of conflicts and appropriate for the practice to take on;
  • to authorise the opening of new legal matters when checks have been completed and any issues or problems satisfactorily resolved;
  • to facilitate resolution of legal conflict issues in consultation, where appropriate, with A&O senior management;
  • to facilitate resolution of business conflict issues in consultation with relevant partners/senior lawyers including, if necessary, A&O senior management;
  • to determine the need for information barriers to enhance the internal security of information and to facilitate them being established to meet the requirements of the situation;
  • to intervene (where needed) to direct the required levels of matter/virtual file security within the A&O virtual filing system;
  • to receive, monitor and (where appropriate) keep a central record of terms of engagement agreed with clients, to remind lawyers of the need to ensure that the terms of our engagements are clear and documented and to advise lawyers on unusual/non-standard terms and on aspects of the firm's engagement terms policy; and 
  • to deal with business acceptance queries (including conflicts and anti-money laundering ID queries).

Role and responsibilities

  • Taking responsibility for individual matter inception request submitted via business acceptance system and then monitoring the progress of such requests to conclusion (using workflow technology).
  • Covering all aspects of matter and client inception from conflict checking to client on-boarding through understanding and implementing the appropriate AML/KYC regulations, rules and processes
  • Performing relevant databases searches to satisfy A&O's regulatory requirements in relation to conflicts of interest 
  • Analysing the information submitted by fee-earners in matter inception requests.
  • Applying relevant laws, regulations and A&O compliance policy to matter inception requests covering varied and wide-ranging work types.
  • Liaising with relevant fee-earners and with support departments such as Finance and Business Development at appropriate stages of the business acceptance process.
  • Applying judgement and decision-making in relation to individual matter inception requests and spotting and, if needed, then referring any issues 'up chain'.
  • Helping to develop internal databases of information for use in conducting regulatory checks and searches during business acceptance process.
  • Providing reports and updates of items on work list as required.
  • Assisting with monitoring service levels of unit (e.g. speed of responses and quality of decision making).
  • Undertaking administrative duties including record maintenance as required.
  • Being flexible in undertaking the above responsibilities and any others so required.

Key requirements

  • Minimum of a 2:2 preferably in a business/law related degree.
  • Strong analytical skills are essential.
  • Experience of working in a law firm, risk and compliance or a financial services environment is preferred. 
  • Eye to detail, ability to work under pressure and manage conflicting deadlines at speed.

Please note this role is offered as a 6 month fixed term contract.

Additional information - External

Applications will close on Friday 22/01 at 5pm.