Project Manager 12 month FTC (Intapp)

Glasgow, Glasgow City
13 Nov 2020
12 Jan 2021
Role Classification
Other Professional
Contract Type
Experience Level

About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area – Central Management & Operations

Role: BST Project Manager (Intapp Upgrade) – 12 month FTC

Location: Glasgow. Some international travel may be required from time to time

Reporting to: Director Business Services Transformation

Hours of work:

Monday to Friday, 09:00 - 17:30. You may be required to work additional hours to facilitate project implementations During C19 lockdown, you will be working from home.

Department / Role Overview:

Working with the Director BST, responsible for defining and delivering the Intapp upgrade project ensuring inter-dependencies are appropriately managed.

The Business Services Transformation is a core part of the Firm's strategy, and will enable the firm to build and provide market leading business services. This includes making organisation changes (including processes and changes to service delivery) which allows the firm to be able to respond to the changing demands of clients, evolving technology and market efficiency drives, and embrace different ways of working.

Main responsibilities:

  • Lead and direct global project teams to ensure timely delivery of projects facilitating business initiatives, keeping within budget and managing risk to the firm
  • Manage technical projects end to end, from requirements gathering, contract negotiation, development and testing through to implementation and handover to the operations and support teams
  • Manage internal and external project communications to all levels of stakeholders both business and technical
  • Liaise with the infrastructure architects and other IT stakeholders to ensure that the IT solutions and their supporting infrastructure fully support the business requirements
  • Work with the project team to ensure the upgrade projects are clearly defined and documented: scope, plan, resources, etc.
  • Ensure the projects have an adequate governance structure in place (aligned to the BST execution framework)
  • Ensure tangible and intangible benefits are documented and measured as part of delivery
  • Ensure all project costs are in the overall BST budget and are closely managed
  • Ensure inter-dependencies are understood and managed
  • Manage delivery from design to implementation
  • Ensure risks and issues are mitigated and managed
  • Ensure status is reported weekly to the Director BST and relevant risks and issues are escalated
  • Support the projects sponsor(s) and business lead to ensure the overarching strategic objectives of BST are being achieved
  • Work with the BAs to ensure that the proposed outcomes, solutions and supporting systems, processes and plans fully support the business requirements
  • Work with the Change / Training resources to ensure the approach to implementation will lead to the planned outcomes
  • Create and manage detailed project plans and documentation
  • Manage, monitor and motivate the cross-functional project teams
  • Conduct project presentations and compile reports
  • Manage third parties and suppliers
  • Ensure projects are delivered and run in such a way that they meet industry leading quality standards following the BST methodology
  • Act as a role model for others within the team and provide mentoring services where necessary

Essential skills and experience:

  • Substantive experience as a project manager with a proven track record of successfully managing and leading global operational projects through the full project life cycle in a professional services company, ideally a law firm
  • Minimum of 3 years in project management roles with specific and proven experience of IT infrastructure, upgrade and services projects
  • Background in global organisations and projects with multi-country implementation
  • Able to bring clarity and prioritise in an operational environment with complex influencing factors
  • Strong planner and with ability to spot tenuous links and dependencies
  • Organised and able to prioritise diverse workload and meet deadlines
  • Works within a structured project framework
  • Use appropriate tools/logs to hold workstream team accountable to critical path
  • Good understanding of soft skills involved in successful management of projects and team motivation
  • Able to manage teams remotely in a global context
  • Good attention to detail whilst being a logical thinker, clear communicator and possess strong interpersonal skills
  • Excellent knowledge of all elements of the project lifecycle
  • Project management qualifications plus membership of professional body (such as APM/PMI)
  • Works well under pressure
  • Able to liaise at a senior level within the firm
  • Able to challenge and motivate others
  • Tactful and diplomatic when in pressured situations
  • Excellent communication skills both oral and written
  • Uses initiative – 'can do' approach and client focused

Desirable skills and experience

  • Proficient in MS-Excel, MS-Word, MS-Project, MS-Visio & MS-PowerPoint
  • Preferred, but not required - familiarity with some or all of the following:
    • Intapp
    • Risk Management

Other law firm back office processes such as finance, HR, R&C, BD, etc.

Measurement and Review:

  • Implement projects/deliverables within agreed timescales
  • Achievement of above tasks
  • Feedback from other team members