Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.

Our people are our greatest asset. We bring together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice our clients need.  How we share our knowledge across our business, and with our clients, is critical in delivering value to our clients.

We currently have 27 offices in 16 countries and a number of referral relationships that enable us to offer the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 420 partners and a further 1,450 lawyers working across 10 different time zones, we are able to respond to our clients wherever and whenever they need us.

Our clients value us for being approachable, astute and commercially minded. As a global team we have a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects, and delivering outstanding outcomes for clients in innovative ways.

Ashurst regards an inclusive and diverse environment as critical to its business success.  Accordingly, the firm encourages applications from candidates representative of all talent pools.  Find out more about our Diversity and Inclusion Strategy on the "About Us" section of our website.     

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks.  These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Job Overview

Business Area – Operations

Role: Office Operations Assistant

Location: Glasgow

Reporting to: Operations Manager

Hours of work – 37.5 hours per week Monday to Friday, working 7.5 hours a day including an hour for lunch, between the hours of 08:00 – 20:00

Department/ Role Overview:

This role involves a combination of administration and office assistance in order to ensure the day to day running and performance of the Business Services department in the Glasgow office.

Main responsibilities:

• Answering telephone queries (internal & external)
• Meeting and greeting visitors to the office as required
• Distribution of mail and supplies when Office Services Assistant is absent or when required
• Ordering stationery and kitchen supplies for the office
• Supervision of general notice boards to ensure communications are kept up-to-date
• Ensure all areas of the office are kept to a high standard
• Report cleanliness issues/maintenance to cleaners
• Report office faults or hazards to the Operations Manager
• Assisting with seat/desk moves when required
• Support Office Apprentice with set up of events when required
• Managing Global business card requests
• Assistant the Senior Office Administrator in updating and maintaining office floor plans, organisational chart and office pages
• Uploading office floor plans, organisation chart and office pages to intranet when Senior Operations Administrator is absent
• Assisting with Health and Safety projects/administration alongside Senior Operations Administrator
• Involved in the setup of our New Joiner induction days
• Set up of VC interviews
• Conducting DSE assessments in the office
• Updating Workstation Assessment database
• Supervising kitchen and stationery stock, liaising with Office Apprentice to ensure office is stocked appropriately
• Holiday/sickness cover of team members
• General admin duties
• Any other duties required by Line Management

Essential Skills and Experience

• Team Player
• Flexible and adaptable
• Approachable and enthusiastic
• Customer focused

Desired skills and experience

• Experience in an office assistant, administrative and/or customer service position