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Project Administrator - 6 month FTC

Employer
Allen & Overy LLP
Location
Belfast (City/Town)
Salary
Competitive
Closing date
30 Sep 2019

View more

Vacancy Type
Other specialist roles, Project management
Contract Type
Contract
Experience Level
Admin
Role Classification
Other Professional

Job Details

Job description

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.
 
The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.

Role Purpose

The Project Administrators responsibilities include working closely with the payroll project team and Project Manager to ensure the Global Payroll Optimisation programme (GPO) is completed on time, within budget and meets the benefits outlined in the business case and the support the solution through time to ensure that it continues to deliver the expected benefits to the firm.

During project initiation and implementation the Project Administrator will perform various administration tasks and will co-ordinate pieces of work including organising, attending and updating output from various global and local workshops, organising and recording minutes from steering group and working group meetings (along with other governance groups), updating and tracking actions arising, along with general administrative duties, for examples maintaining project documentation (plans, risks and issues logs)  project communications and any other tasks at determined by the Project Manager (GPO). The Project administrator will also have working knowledge of the solution.

Post project implementation the Project administrator will be required to work with all stakeholders to ensure that any actions are being progressed.

To succeed in this role, the project administrator should have excellent time management, administration, communication skills and flexibility to work within a role that work within a role that will be defined as the project proceeds.

Although this role is primarily based in Belfast, regular travel to London is expected throughout the FTC.

Key Relationships

  • Various global HR and Finance staff 
  • Risk Committee
  • Internal Communication Team
  • Senior Management 
  • IT Project Manager
  • Key suppliers

Job Description

Role and Responsibilities

Project Administrator

  • Organise and assist in all workshops, meetings and stakeholder groups
  • Record output from workshops, meetings and stakeholder groups 
  • Help maintain project files, documentation, plans and reports 
  • Support the Project Manager in the continued analysis of risks and opportunities 
  • Liaise with all project stakeholders to ensure that actions are completed in a timely manner
  • Help prepare training materials.
  • Post implementation, monitor solution and supplier performance, escalate where necessary

Personal Characteristics

  • Excellent proven organisation/co-ordination skills and the ability to multi-task and work under pressure
  • Excellent people skills with the ability to build strong and collaborative relationships
  • Attention to detail
  • Ability to work as part of a team, with good communication skills 
  • Ability to work with all levels in an organisation and demonstrate a ‘can do’ attitude
  • Fast learner, building knowledge quickly of the wider A&O business, its operations and people

Experience

  • At least 2 years’ experience of working in a business / project co-ordination  role working across functions

Educational Qualifications

  • Degree qualification or equivalent desirable

Additional Qualifications

  • Computer literate with experience in Microsoft Office, especially Word, PowerPoint, and Excel

Company

With over 5,600 people in over 40 offices, Allen & Overy is a business doing work of global significance.

Our success is built on the work of talented and motivated people who thrive in a supportive and collaborative environment, dedicated to delivering an exceptional standard of work for our clients. We’re ambitious and forward-thinking, committed to growing our business and meeting the future head-on. We’re not afraid of change, and we believe in challenging the status quo.

What we do goes beyond delivering an outstanding service. We lead the market by creating new solutions for our clients’ most complex legal and business challenges, helping them grow, innovate and thrive. By thinking creatively and entrepreneurially, we challenge expectations, push boundaries and build for the future. We draw on a world-leading network of expertise and a unique platform – such as our Advanced Delivery services and our network of Peerpoint consultants, to set the highest standards for our industry.

Global coverage in today’s market does not simply mean having offices in important cities around the world. For us, it means combining our global resources and sector expertise to work on matters that cross international boundaries with our culturally and geographically diverse teams. For you, it means that wherever you work, you’ll find a culture of inclusion and support – feeling confident to bring your whole self to work every single day. We have developed a culture in which difference is positively valued, and our people are free to be themselves.  At A&O, you're not only valued for what you do, but for who you are. 

We are in every sense one global team; supportive and collaborative, but also ambitious and driven.  Our capacity to combine these qualities and provide a setting in which our people can thrive is what makes us different.

Company info
Website
Telephone
+44 (0) 20 3088 0000
Location
One Bishops Square
London
E1 6AD
GB

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