About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.  To find out more please visit here

Our people are our greatest asset. We bring together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice our clients need.  How we share our knowledge across our business, and with our clients, is critical in delivering value to our clients.

We currently have 26 offices in 16 countries and a number of referral relationships that enable us to offer the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 420 partners and a further 1,450 lawyers working across 10 different time zones, we are able to respond to our clients wherever and whenever they need us.

Our clients value us for being approachable, astute and commercially minded. As a global team we have a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects, and delivering outstanding outcomes for clients in innovative ways.

Ashurst regards an inclusive and diverse environment as critical to its business success.  Accordingly, the firm encourages applications from candidates representative of all talent pools.  Find out more about our Diversity and Inclusion Strategy on the "About Us" section of our website.     

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks.  These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area: Finance Department

Role: Accounts Payable Assistant ( BSR 2020 Project Role) – 9mth FTC

Location:  Based at Ashurst’s Glasgow office

Reporting to:  Accounts Payable Manager

Hours of work: Monday to Friday, 09:00 - 17:30. 

Department/ Role Overview:

As Accounts Payable Assistant you will work  within an engaging and stimulating environment, you will have the chance to play an important role in the company’s day-to-day operations and supporting the smooth running of a medium size Accounts Payable team.as well as supporting the BSR2020 project.

The BSR2020 programme is a core part of the firm's business plan to help drive performance to 2020, and will enable the firm to build and provide market leading business services.  This includes making organisation changes (including processes and changes to service delivery) which allows the firm to be able to respond to the changing demands of clients, evolving technology and market efficiency drives, and embrace different ways of working.

This role will be for the P2P workstream , sitting in  Accounts Payable, but will be responsible for data cleansing and vendor setup ready for go live. The have identified the key pieces of information we want to hold on our vendors on a global basis, these include any required risk indicators, vendor owner and vendor category.

Clearing down old transactions

As part of the BSR202 P2P work stream the is data cleansing and standardised setup of Suppliers within 3E.

This role will work with the Accounts Payable team but be guided by the project work required

Data cleansing will be a key part of the rationalisation of our current suppliers.

 Main Responsibilities:

• Accurate and timely posting of invoices, credit notes, journal adjustments, direct bank payments and foreign drafts
• Following up with budget holders to seek authorisation for invoices
• Creating new supplier accounts
• Creating schedules of invoices due to be paid
• Setting up electronic payments to suppliers
• Reconciliation of supplier statements and liaising with suppliers when necessary
• Requisition of copy invoices and copy statements
• Deal with supplier queries in an appropriate and timely manner
• Any other duties as and when required

Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.

 Essential Skills and experience:

• Experience of working in an accounts payable environment with substantial invoice volumes
• Organised and methodical approach to work
• Ability to work under pressure, deal with tight deadlines and demonstrates flexibility as required to perform the role
• Ability to complete set tasks with minimal supervision
• Good communicator, the ability to communicate orally or in writing, confident telephone manner, tactful and diplomatic when under pressurised situations
• Team player – the ability to work co-operatively and flexibly with other team member

Our Culture is shaped by our core values of Collaboration, Excellence, Innovation, Integrity and Accountability.  They guide how we relate with each other, our clients, our behaviour.