About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.  To find out more please visit here

Our people are our greatest asset. We bring together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice our clients need.  How we share our knowledge across our business, and with our clients, is critical in delivering value to our clients.

We currently have 26 offices in 16 countries and a number of referral relationships that enable us to offer the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 420 partners and a further 1,450 lawyers working across 10 different time zones, we are able to respond to our clients wherever and whenever they need us.

Our clients value us for being approachable, astute and commercially minded. As a global team we have a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects, and delivering outstanding outcomes for clients in innovative ways.

Ashurst regards an inclusive and diverse environment as critical to its business success.  Accordingly, the firm encourages applications from candidates representative of all talent pools.  Find out more about our Diversity and Inclusion Strategy on the "About Us" section of our website.     

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks.  These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area - Rewards

Role: Payroll and Benefits Advisor (Maternity Cover, 8 mth FTC )

Location: Glasgow

Reporting to: Payroll Manager

Hours of work -

9:00 – 5:30. Monday to Friday

Department/ Role Overview: 

This role is crucial to providing an effective payroll and benefits service for the UK.  Supporting the payroll specialist in submitting and reviewing the payroll whilst owning the benefits administration. 

Main Responsibilities:

• Day-to-day administration of the firms flexible benefits
• Point of contact for the myHRServices team and the wider HR community on all benefits and payroll related matters
• Monthly benefits processing – validating and completing the auto–enrolment process
• Management of payroll information, coaching myHRServices to provide accurate/time sensitive data to the payroll provider
• Manage the accuracy of the monthly flexible benefits and payroll reports - downloading and checking benefit reports and reconciling against payroll and provider reports
• Be the interface between Ashurst and the payroll/benefit providers for all queries relating to the admin/service
• Carry out regular audit of membership data held by providers, payroll and Darwin to maintain accuracy
• Validate reward team invoices to ensure they accurately reflect membership data. Resolve errors where possible and escalate as required
• Identify, design and implement process improvements to ensure the firms auditors requirements are met
• Work closely with providers and brokers to ensure the monthly benefit process, benefit information and system upgrades are accurately and efficiently rolled out
• Be a point of contact for benefits queries for employees and Partners. Liaise with providers and brokers to ensure membership changes are processed efficiently and any queries are resolved promptly
• Support the annual flex window project and renewal agreements
• Maintain and update any benefit changes outside of the annual benefit window
• Manage and maintain accurate documentation of benefit processes, information and check lists
• Support the central processes required for firm wide actions such as the appraisal process
• Assist with ad hoc projects/reporting
• Work with Financial Management to reconcile the monthly payroll reports

Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies

Essential skills and experience:

• Strong administrative, analytical and organisational skills
• Intermediate Microsoft Office user (Excel comfort in v-look up, pivot tables, etc.)
• A broad understanding of employee benefits
• Able to effectively communicate and explain benefits arrangements and processes to a broad-based client group
• Work effectively to deadlines and project plans with strong attention to detail
• Articulate with good interpersonal and relationship building skills
• Highly proactive and a positive customer focused attitude
• Experience working within a similar employee benefits/flexible benefits environment
• Previous experience managing a payroll (including awareness of current legislation and best practice)
• Excellent attention to detail

Desired skills and experience:

Payroll qualification (CIPP or equivalent)

Our Culture is shaped by our core values of Collaboration, Excellence, Innovation, Integrity and Accountability.  They guide how we relate with each other, our clients, our behaviour