Legal Secretary - Pensions - 6 month FTC

London (Central), London (Greater)
06 Mar 2019
25 Mar 2019
Role Classification
Other Professional
Contract Type

The Team

The successful candidate will work as part of a highly motivated secretarial team to provide professional, proactive, high level secretarial support to an allocated group of fee earners and to the wider fee earning team. This will include Business Development and Event support when required.

 Our Pensions team is based in London.

The Role  

  • To format, number and present documents in Norton Rose Fulbright house style
  • To proof read all work, checking for spelling and grammar
  • To be a user of key software packages, (i.e. Word/PowerPoint/Excel) and take responsibility for any training (e.g. MOS) to improve relevant skills needed to meet the needs of the business
  • To proactively work with the fee earners to ensure relevant documentation is produced to meet clients’ expectations and deadlines
  • To produce PowerPoint and other presentations and marketing materials to a high standard in Norton Rose Fulbright house style
  • Extensive use of InterAction particularly managing marketing lists, adding contacts to marketing lists, editing fields, searching lists and exporting data to excel
  • To use Condeco to check meeting room availability
  • To set-up and manage training sessions and programmes (both internal and external sessions) using the Learning Management System (LMS) including recording attendance
  • To add our monthly updates and briefings to our website via Rhythmyx, and liaise with our Global Service Centre (GSC) to send these out to clients via VutureVX

General Approach

  • To show a positive approach and interest in the work that your fee earners are undertaking
  • Show initiative when responding to queries and actively try to seek solutions to problems and communicate any updates with the secretarial team and fee earners when required
  • To deal sensitively with a global client base for whom English is frequently not the first language
  • To support your fee earners when clients are demanding the work product to be delivered
  • To support and build working relationships with your own fee earners as well as other members of the team and to actively work for the interests of the whole team
  • To support and build working relationships with your colleagues in the secretarial team and to actively get involved in working activities within the team

Professional Skills

  • To manage a varied workload, balancing different demands and deadlines whilst being able to use initiative on a daily basis
  • To immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
  • To respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages (name/number/company), passing them on to the relevant fee earners
  • To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines
  • To provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested

Skills and Experience Required

  •  English Language GCSE or equivalent
  • Secretarial qualifications/ILEX secretarial certificate/diploma qualification desirable but not essential
  • Track record of working for a large City or international law firm
  • Accurate and computer literate
  • Ability to use initiative and problem solve
  • Organised with an ability to meet deadlines
  • Pro-active and positive with an ability to build working relationships
  • Strong communication skills
  • Ability to work as part of a team
  • Confident and professional with an ability to use own judgement
  • Flexible with an ability to work outside core hours if required

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