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Purchase Ledger Assistant

Employer
Gowling WLG
Location
Birmingham, West Midlands
Salary
Competitive
Closing date
7 Mar 2019

View more

Vacancy Type
Finance
Contract Type
Contract
Experience Level
Officer / Analyst / Engineer / Executive / Coordinator, Admin
Role Classification
Other Professional

Job Details

About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence – we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse – and with clients often working to a 24/7 rhythm – having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team – while maintaining that all important work-life balance.

Where possible and depending on business needs, we will consider all flexible working options such as part-time working, job sharing, working from home and staggered hours. If in considering a role with Gowling WLG you favour flexibility in your working arrangements, please discuss this with the recruitment team in the early stages of the application process.

Main Duties and Responsibilities

  • Processing client disbursement and general ledger related supplier invoices to the practice management system (Aderant Expert).
  •  Checking G/L codes to spreadsheet and all disbursement codes for matter related invoices.
  • Validating and processing disbursement and general ledger related payments.
  • Setting up multi-currency suppliers.
  • Registering the purchase ledger post.
  • Entering Supplier bank details on Expert for BACs payments.
  • Reconciling supplier statements to the AP ledger and obtaining copy invoices where required.
  • Scanning supplier invoices for e-filing.
  • Dealing with and resolving internal and external enquires regarding purchase ledger transactions.
  • Matching PO to invoices.
  • Monitoring the P/L mail box.
  • Providing assistance to other areas of the Finance department as directed.

Key skills and experience

  • Previous Experience of a Law Firm or Professional Services Purchase Ledger Team (desirable). 
  • Previous Experience of Aderant Expert PMS or Elite PMS (desirable). 
  • Excellent organisation skills and attention to detail with the ability to express oneself in a clear and constructive way.
  • Able to build and maintain working relationships and a positive team spirit.
  • Demonstrates persistence and commitment to completing tasks and objectives.
  • Competent with Microsoft Office suite of applications (Excel, Word, Outlook).
  • Working Knowledge of UK VAT Regulations.

Equal Opportunities

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment.  The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity.  This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work.  Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

Company

About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence – we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse – and with clients often working to a 24/7 rhythm – having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team – while maintaining that all important work-life balance.

Where possible and depending on business needs, we will consider all flexible working options such as part-time working, job sharing, working from home and staggered hours. If in considering a role with Gowling WLG you favour flexibility in your working arrangements, please discuss this with the recruitment team in the early stages of the application process.

Company info
Website
Location
4 More London Riverside
London
SE1 2AU
GB

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