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Marketing Operations Administrator

Employer
Allen & Overy LLP
Location
City of London, England, London
Salary
Competitive
Closing date
12 Feb 2019

View more

Vacancy Type
Marketing and Communications
Contract Type
Permanent
Experience Level
Admin
Role Classification
Other Professional

Job Details

Job description

Reporting to our Marketing Operations Manager, we are currently looking for an experienced Admin Assistant to provide effective and high quality administrative support to the Head of Marketing Operations and the Marketing Operations team.
 
Key relationships

Head of Marketing Operations
Marketing Operations Manager
Senior Proposals Manager
London and Belfast teams
Peers across the wider business development, marketing and communications team

Role and Responsibilities

  • Providing ad-hoc support to the London marketing operations team including but not limited to:
    • Preparation and regular updating of brochures, presentations, reports, structure charts etc (liaising with other support functions such as The Bridge etc)    
    • To assist with organisation of events
    • To assist with the role out of the marketing team training programme
    • Providing support on team projects
    • Maintaining intranet pages
    • Organising travel and accommodation when needed
    • Processing expense claims
    • Preparation of correspondence, presentations, spreadsheets, reports and stats as required
    • Liaison with contacts at clients and other external organisations
    • Implementation of organisational and administrative initiatives
    • Ensuring databases are kept up to date
    • Setting up of conference calls/online meetings
  • Responsibility for assisting with onboarding of new joiners which includes but not limited to:
    • Introductory schedule of meetings
    • Producing and updating structure charts
    • Pulling together a new joiner pack
  • Full administrative and PA responsibility for senior team members including:
    • Organising and coordinating meetings and ensuring all necessary arrangements are made such as
    • preparing agendas, meeting papers, presentations in a timely fashion.
    • Preparation of correspondence, presentations, spreadsheets, reports and stats as required.
    • Proactive diary and email management.
    • Organising travel and accommodation where necessary.
    • Setting up conference calls/VCs etc.
    • Adhoc project support where required.

Key requirements

  • Strong knowledge of Microsoft Office Suite, with particular skills with Excel and PowerPoint preferred
  • Well organised, with the ability to work under pressure and prioritise and manage competing demands
  • Project management skills would be useful
  • Excellent written and oral communication and interpersonal skills
  • Shows initiative/proactivity, enthusiasm and willing to become involved in additional projects as and when required
  • Maintain tact and diplomacy, trust and confidentiality
  • Strong relationship building skills
  • An eye for detail, with excellent accuracy
  • Willingness to help organise others
  • Have an enthusiastic approach to change and adapt to an ever-evolving role
  • Provide exemplary standard of services to clients, whether internal and external
  • Take responsibility with regard to team-building and providing a supportive environment to colleagues
  • Take responsibility for ensuring personal development and IT skills are maintained and improved
  • Organisation of team building events/training/social events

Who we are looking for

The ideal candidate will be proactive in their work and show initiative on a daily basis. Candidates must be able to demonstrate the ability to manage a varied and diverse workload and be able to prioritise.

Company

With over 5,600 people in over 40 offices, Allen & Overy is a business doing work of global significance.

Our success is built on the work of talented and motivated people who thrive in a supportive and collaborative environment, dedicated to delivering an exceptional standard of work for our clients. We’re ambitious and forward-thinking, committed to growing our business and meeting the future head-on. We’re not afraid of change, and we believe in challenging the status quo.

What we do goes beyond delivering an outstanding service. We lead the market by creating new solutions for our clients’ most complex legal and business challenges, helping them grow, innovate and thrive. By thinking creatively and entrepreneurially, we challenge expectations, push boundaries and build for the future. We draw on a world-leading network of expertise and a unique platform – such as our Advanced Delivery services and our network of Peerpoint consultants, to set the highest standards for our industry.

Global coverage in today’s market does not simply mean having offices in important cities around the world. For us, it means combining our global resources and sector expertise to work on matters that cross international boundaries with our culturally and geographically diverse teams. For you, it means that wherever you work, you’ll find a culture of inclusion and support – feeling confident to bring your whole self to work every single day. We have developed a culture in which difference is positively valued, and our people are free to be themselves.  At A&O, you're not only valued for what you do, but for who you are. 

We are in every sense one global team; supportive and collaborative, but also ambitious and driven.  Our capacity to combine these qualities and provide a setting in which our people can thrive is what makes us different.

Company info
Website
Telephone
+44 (0) 20 3088 0000
Location
One Bishops Square
London
E1 6AD
GB

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