Legal PA - 2/3 days per week

Leeds, West Yorkshire
09 Nov 2018
08 Jan 2019
Role Classification
Other Professional
Contract Type

Legal PA - Leeds
2/3 days per week, contract until end of April 2019

Level of role - SS2 
Department - Secretarial Services (Real Estate) 
Reporting Line – Secretarial Services Manager 
Working hours – 2 or 3 days per week 

This role is a contact until the end of April 2019.   

Purpose of the Role 

  • To provide high quality and experienced PA support to a team of partners and fee earners. Duties  
  • Initiates and drives the billing process
  • Contributes to fee earners' financial performance by proactively working with fee earners to manage their matter balances 
  • Supports fee earners' business development activity  
  • Ensures all file management processes are undertaken in a timely manner  
  • Undertakes all matter management processes 
  • Conflict check and Client Due Diligence processes  
  • Accurately completing the end to end Client Matter Inception (CMI) process 
  • Drafting of engagement letters 
  • Preparation and ongoing review of Quality Risk Management (QRM) checklist  
  • Identifying matters for closure and archiving completed files  
  • Adheres to firmwide and divisional Best Practice protocols
  • Comprehensive diary management 
  • Forward planning 
  • Identifying and recommending cost efficient travel options  
  • Ensuring wider meeting requirements are identified and actioned  
  • Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance  
  • Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires 

Knowledge, skills and experience required (bespoke to role)  

  • High degree of competence in the use of Microsoft Office suite
  • Excellent verbal and written communication, with appropriate and effective use of grammar and punctuation
  • Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level
  • Willingness to work flexibly to meet client needs 

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