Temporary Facilities Assistant - 4 weeks

Location
London (Central), London (Greater)
Salary
Competitive
Posted
13 Apr 2018
Closes
12 Jun 2018
Role Classification
Other Professional
Contract Type
Contract

Purpose of job

To assist in providing a proactive, high level of service within the facilities team.

What’s in it for you? 

Working at a top international law firm the role provides the opportunity to experience a varied role in a supportive team.

Key responsibilities

Meeting rooms

Set up meeting rooms to a high standard, moving furniture and equipment in preparation for meetings and seminars.  Liaise with Reception, Catering, IT and other staff in the firm when required, to discuss meeting room requirements.  Organise hire furniture for marketing and other similar events as required. 

Operate computerised meeting room booking system (Integrated Resources) regarding meeting room requirements.  Good command of English and ability to read and write to a good level in order to deal with requests.

Ensure daily that meeting rooms are clean and tidy and stocked with appropriate stationery items.  Pay particular attention to our client facing areas, ensuring that they are kept to a high standard.  Rectify maintenance issues, where possible, or report defects which you cannot personally rectify.

Maintenance and decoration checks
 
Carry out regular surveys and produce lists for areas which need redecorating, making good or minor maintenance works.  Carry out minor maintenance related tasks such as putting up hooks, pictures, tightening handles and table legs, adjusting heights of desks, changing light bulbs. 

Survey for health and safety

Carry out daily survey for areas including landings, fire exits, and post room delivery areas to ensure they are clean, tidy, safe and free from unnecessary items.  

Check cartway first thing each morning to ensure it’s safe and tidy and items are stacked carefully.  Monitor the amount of items and liaise with Facilities Administrator if a bulky furniture collection is required or if the Weee items need collecting.

Check that client and office area fire exits are kept free from obstructions.

Check plants in meeting rooms and office areas and report to the florist if they need attention. 

Monitor alibi staff restaurant soft area are neat and tidy (liaise with others as required).

Requests

Assist with printing emails for requests received and carry out delivery of the items.

Ordering of items and deliveries

Carry out occasional ordering of items such as kick plates or other similar items, items required by the Occupational Health Advisor and stationery-related items. 

Store room

Ensure that all Facilities’ store rooms/areas are kept tidy and clean.

Office moves

Assist with office moves: involves heavy lifting of items such as furniture, documents, crates, boxes.  Come up with solutions as required to help with desk layout etc.

General

Assist the Premises Manager/Senior Facilities assistant as required.  Occasional overtime or change to shifts maybe required for meeting room set ups or other requests.   Cover for other Facilities Assistants as required.
Key Relationships: 

The facilities team works closely with all other areas of the business.

Experience and Knowledge
 
Experience in a facilities team is desirable.

Skills and Competencies 

• Positive and flexible attitude to deal with our client facing areas and all office related requests.
• Good written and verbal communication skills to be able to liaise with people in the firm and occasionally clients.
• Computer literate with ability to learn the IR room booking system extensively and to send and respond to emails.
• Good organisation skills and the ability to prioritise work.
• Able to work without supervision and also able to work well in a team. 
• Proactive, diligent and self-motivated with a can-do, willing attitude.
• A good eye for detail.

Diversity,  Inclusion and Working Differently 

Diversity and inclusion is at the heart of our firm. At Bryan Cave Leighton Paisner we aim to create an inclusive and inspirational culture where all our employees are valued, motivated and able to be themselves. Bryan Cave Leighton Paisner is a firm with an increasingly flexible workforce and is supportive of flexible working arrangements, tailored to the individual, wherever possible. 

Please feel free to speak to the Resourcing Team about the flexibility we are offering for this role.

Confidentiality 

To ensure all hardcopy materials containing confidential information are securely stored and accessible only to those authorised to view such content.

To ensure all confidential information stored electronically is securely stored and accessible only to those authorised to view such content.

Disclosure 

As a regulated firm of solicitors, Bryan Cave Leighton Paisner LLP (“Bryan Cave Leighton Paisner”) is required to undertake appropriate vetting of staff. In addition to completion, by applicants who accept a job offer, of a regulatory questionnaire, Bryan Cave Leighton Paisner uses a specialist provider to undertake professional verification and background checks (including through electronic data sources and directly with employers and professional bodies/regulators) on our behalf. We will also undertake certain verifications ourselves.

Bryan Cave Leighton Paisner adopts a risk-based approach to its vetting procedures, which are only undertaken with consent, and in accordance with it legal and regulatory obligations. For further details, please see our recruitment website: https://jobs.blplaw.com/.

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