Administration Team Leader - London

Location
London (Central), London (Greater)
Salary
Competitive
Posted
27 Feb 2018
Closes
10 Apr 2018
Role Classification
Other Professional
Vacancy Type
Legal Support
Contract Type
Permanent
Experience Level
Manager

Purpose of the Role 

The primary focus of this role is to support the divisions in the delivery of administrative services and to provide day to day supervision of the [location] administration team 

Duties 

 ►   Identifies appropriate level of resource ensuring the needs of the office are met, including managing absences, planning appropriate cover and liaising with relevant teams to ensure sufficient levels of support 
 ►   Workflow Management including, arranging ad-hoc administrative support where needed, ensuring work is completed in line with SLAs, structured floorwalking timetables and support with administrative IT systems 
►   Support the Divisional Secretarial Co-ordinator with the recruitment and selection process 
►   Induction of new starters, identifies training needs, facilitates relevant support needed 
►   Support the Divisional Secretarial Co-ordinator with the annual performance review process, contribute to regular 1:1s and  objectives for the team 
►   Acts as a key contact for the Secretarial Co-ordinator and PA teams 
►   Organise monthly team meetings 
►   Comprehensive document management support including photocopying, scanning, printing and binding
►   Ongoing management of files and filing areas including creation, archiving and retrieval 
►   Assist Legal PAs with email printing and hard copy filing 
►   Provision of general administrative support, working with Office Services as required to ensure client deadlines are met 
►   Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the immediate line manager 
►   Successfully completes, on time, all compulsory firm training. 

Knowledge, skills and experience required (bespoke to role) 

►   Competent use of Microsoft Office 
►   Two years' experience (or equivalent) gained within a comparable environment and at an appropriate level 
►   Willingness to work flexibly to meet client needs.

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