Allen & Overy LLP

Resourcing Specialist (12 month fixed term contract)

London (Central), London (Greater)
21 Feb 2018
29 Mar 2018
Role Classification
Other Professional
Contract Type

Job description

We are currently recruiting for a Resourcing Specialist to join the HR team in London on a 12 month fixed term contract covering a period of maternity leave.

Department purpose 

The HR team at Allen & Overy provides a first class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as, learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration.

The resourcing team has overall responsibility for filling all recruitment requirements of the London office, with the exception of entry-level recruitment.  It sits within the global HR function.  The team sets the strategy for hiring the most talented people to feed the needs of the office, and then implements and hires the necessary people.  

Role purpose

The Resourcing Specialists are responsible for filling the recruitment needs of specified practice groups and/or support departments, and also work with the Senior Resourcing Manager and Resourcing Manager to support the strategic recruitment needs of the business as a whole.

Reporting to the Resourcing Manager, this Resourcing Specialist for our support departments will manage client groups and vacancies across Marketing, Finance, Business Services, Know-How & Library and will support Legal PA recruitment.

Key relationships

  • Senior Resourcing Manager
  • Global Head of Resourcing
  • HR Managers in London
  • Recruiting line managers/partners
  • Resourcing Administration team in Belfast
  • External suppliers of recruitment services

Key relationships

  • Senior Resourcing Manager
  • Resourcing Manager
  • Global Head of Resourcing
  • HR Managers in London
  • Recruiting partners/line managers
  • Resourcing Administration team in Belfast
  • External suppliers of recruitment services

Role and responsibilities

  • Direct responsibility for managing the end-to-end recruitment process for specific support departments (currently Finance, Business Services and Marketing) and potentially to provide assistance in other departments or areas of the business
  • Drive candidate attraction and build talent pools using direct sourcing methods, marketing material and recruitment agencies
  • Attend interviews and lead assessment centres to provide HR input into process
  • Build and maintain a talent pipeline that is in line with business requirements and the talent/people agenda
  • Manage the recruitment agency performance review process.
  • Produce resourcing MI and regularly report back to the relevant HR Manager/ Recruiting Manager to ensure they remain updated.
  • Provide recruitment advice and guidance (including sharing market intelligence) to Line Managers and HR Business teams.
  • Work closely with the recruitment administration team in Belfast to ensure the end to end recruitment process is accurate, efficient and fit for purpose and to manage the new joiner process and ensure an exceptional candidate experience for all new joiners
  • Manage and host the new joiner induction and on-boarding process for hires in London on a rotational basis
  • Support the Senior Resourcing Manager and Resourcing Manager on strategic recruitment initiatives alongside other Recruitment Specialists, including for example:
    • direct sourcing 
    • development of employer brand and marketing materials
    • PSL recruitment agency management
    • promoting and developing our applicant tracking system (iGRasp) globally
    • improving global consistency of approach to recruitment
    • training line managers/interviewers in London and internationally
    • supporting international recruitment campaigns
    • induction content
    • internal promotion processes
    • management information

Key requirements

  • Experience of managing recruitment campaigns within a complex matrix and busy environment, ideally within professional services environment (legal is a plus), although other sectors will be considered.
  • Experience of leading and managing business support staff recruitment campaigns is essential.
  • Can demonstrate success embedding direct sourcing methods, developing talent pipelines for support staff and reducing recruitment costs 
  • Ability to add value to an already established team
  • Experience  of leading and managing projects around process improvement and innovation
  • Experience of online candidate applicant tracking systems.  Experience of using IBM Kenexa Brassring is desirable
  • Strong interviewing experience, and an understanding of different assessment methodologies
  • Strong judgment and analytical skills
  • Excellent communication skills, with the ability to work with and influence senior members of the firm including partners
  • Can demonstrate working with a highly collaborative approach 
  • Excellent organisation skills and attention to detail
  • Ability to manage time and prioritise 
  • Ability to build rapport with candidates quickly
  • Demonstrates a collaborative approach to their work