Senior Facilities Assistant
Purpose of job
The role is to supervise two Facilities Assistants in providing a high level of service to the firm and its clients. To lead by example and be an excellent role model and encourage development of each of the Facilities Assistants in order for them to bring more skills to the firm.
To work closely with the Premises Manager and provide support, to continue to develop your own skills and make an impact in the firm as your role expands.
What’s in it for you?
Working at a top international law firm the role provides the opportunity to experience a varied role in a supportive team.
This role involves being a pivotal member of a small and busy Facilities team and being able to carry out tasks to a high standard. Your key responsibilities are:
• Daily supervision of the facilities assistant's
• Ensuring the facilities team provide an excellent support service
• Setting up client meeting rooms, delivery and setting up furniture, dealing with deliveries and booking them in with security.
• Assist with organising moves and working closely with the Facilities Project Co-ordinator and attending move planning meetings
• Ensuring the meeting rooms are kept to a high standard including dealing with light maintenance tasks such as light decorating, repairs to furniture, erecting electrical equipment etc.
• Monitoring general housekeeping, ensuring the premises are tidy and walkways are clear and free of any trip hazards.
• To check that new starters are provided with correct equipment (including stationery) and that it is in good working order. Checking offices allocated to new staff prior to their arrival making sure that they are decorated to the required standard and instructing maintenance where necessary.
• To carry out workstation assessments
The facilities team works closely with all other areas of the business.
Experience and Knowledge
This Senior Facilities Assistant is to facilitate the provision of services to clients and staff while aiding the Premises Manager. The successful candidate will need experience as a Facilities Assistant previously, ideally within a corporate environment. You will need to have excellent customer service skills, the ability to use your initiative and work well under pressure. A good work ethic and 'can do' proactive attitude is essential
Skills and Competencies
• Facilities experience (at least 3 years)
• Strong administration and IT skills (ideally backed up with formal training)
• Excellent interpersonal and communication skills
• Good knowledge and awareness of Health and Safety Legislation (IOSH)
• Ability to work as part of a team and use their own initiative.
• Must have excellent organisational and planning skills
• A professional presentation, excellent communication skills and strong attention to detail
• A willingness to learn and a passion to provide a great service every time
• A high degree of drive, self-motivation and energy
• A "can-do" personality with the ability to make things happen
• To be committed to delivering excellent levels of service to internal and external clients at all times
• to be able to react to change and prioritise accordingly
• The willingness to be flexible, performing responsibilities not identified in this role specification, and assuming responsibilities as the firm’s needs change
• To be a team player with good leadership skills and the desire to make a difference
Diversity, Inclusion and Working Differently
Diversity and inclusion is at the heart of our firm. At BLP we aim to create an inclusive and inspirational culture where all our employees are valued, motivated and able to be themselves. BLP is a firm with an increasingly flexible workforce and is supportive of flexible working arrangements, tailored to the individual, wherever possible.
Please feel free to speak to the Resourcing Team about the flexibility we are offering for this role.
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As a regulated firm of solicitors, Berwin Leighton Paisner LLP (“BLP”) is required to undertake appropriate vetting of staff. In addition to completion, by applicants who accept a job offer, of a regulatory questionnaire, BLP uses a specialist provider to undertake professional verification and background checks (including through electronic data sources and directly with employers and professional bodies/regulators) on our behalf. We will also undertake certain verifications ourselves.
BLP adopts a risk-based approach to its vetting procedures, which are only undertaken with consent, and in accordance with it legal and regulatory obligations. For further details, please see our recruitment website:https://jobs.blplaw.com/.