Legal Secretary in Tax

London (Central), London (Greater)
18 Sep 2017
17 Nov 2017
Role Classification
Other Professional
Contract Type

About Eversheds Sutherland:

Our company commercial group handles major projects for some of the largest clients in the world both listed and private. We enable our lawyers to stretch their skills and gain experience few other law firms can offer. Our group includes a wide variety of experts, from dealmakers and banking experts through to contract drafters and IP specialists. With the resources of an international firm and an award winning, innovative approach, all of our people are able to offer carefully managed, progressive business solutions that modern day organisations require. 

This role description covers the main tasks typically required of our legal secretaries, however this may vary depending on the exact requirements of the legal advisers/partners you support. Our secretaries are held in very high regard at Eversheds Sutherland. 

We don’t just want people who are great typists, but individuals who can think on their feet, work well with our clients and get things done. You will have the opportunity to learn new skills alongside people who are great to get on with. We fully reward you for your talents in a highly supportive environment that offers genuine career paths. 

Key responsibilities:

You will be responsible for the provision of full secretarial and administrative support. This includes: 

Comprehensive and proactive diary and travel management, anticipating future demands of team members and actions required. Manage critical diary dates 

Organising and planning meetings, to include coordinating agendas and papers for internal and external meetings, booking travel and arranging for necessary equipment and refreshments 

Managing workflow of typing, making appropriate use of the firm’s outsourced service 

Acting as liaison point for clients and colleagues 

Dealing and screening calls, delivering a positive client experience 

Providing sound comprehensive financial administrative support to Legal Advisers; ensuring compliance with legal, firm wide and practice group specific policies and procedures 

Proactive Billing and Financial Support; monthly/quarterly billing runs; management of client accounts; resolving internal/external financial queries; preparation and submission or payment of third party invoices, dealing with incoming and outgoing monies 

Paper and electronic filing 

Skills and experience:

As an integral part of our team, we expect you will: 

Demonstrate confidence in your ability and anticipate what is needed 

Demonstrate flexibility and ability to use initiative 

Have working knowledge and experience of complex billing 

Inject energy into the team 

Take account of others’ workloads when working together and be ready to offer your help 

Develop good working relationships within the team 

Be highly motivated with a ‘can do’ attitude, working well under pressure 

Have an eye for detail, ensuring a consistent high level of accuracy 

Have ideally worked as a Legal Secretary within a Company Commercial environment 

Key competencies:

As an experienced and valued team member you will be polite, co-operative and upbeat with all colleagues, caring about your own performance and the team’s. You will be adaptable, contribute positively to new team initiatives, and act as a role model. You will demonstrate a “can do” attitude, you will be happy to help as well as taking ownership if mistakes are made and working to resolve them. 

In addition to this, you will demonstrate good time management, doing everything possible to maximise fee earning time for Legal Advisers, and taking pressure from them. You will be professional and friendly when dealing with clients, working swiftly to resolve client problems. 

It is essential that you have confident communication skills, good knowledge of IT systems and produce accurate and polished work to deadlines. 

We're a modern, progressive law firm. We think differently and we've built a culture where individual skills and personalities can shine through. At Eversheds Sutherland, we believe that innovation comes from a culture of genuine equality and diversity and we are happy to discuss any reasonable adjustments individuals may require in the recruitment process, or once in post.