Team Secretary - Real Estate
Are you looking for new opportunities within a law firm that is significantly growing in size and global reach? Would you like join this new distinctive modern city powerhouse and be part of paving a fresh way of providing secretarial support?
About the role
We are looking for a Team Secretary to join our Real Estate practice group in the London office to provide a high-quality and efficient secretarial service to fee-earners and trainee solicitors. Reporting directly to the Assistant Secretarial Support Manager responsibilities will include diary and email management for the fee-earners within your team, travel arrangements and handling telephone enquiries as and when required.
Other tasks include, but are not limited to;
- Managing workflow to the Document & Design Centre, Print Room etc as required; proactively taking steps to ensure work is returned within required timescales
- Amending and formatting agreements/documents as required
- Copy-typing and digital dictation as required
- Carrying out PDF to Word conversions and vice versa
- Collating all indexing on legal documentation and setting up files as necessary
- Insertion of business contact cards into Outlook and Centric
- Processing fee-earner expenses on Chrome River in a timely manner
- Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
As part of this new secretarial model that is being introduced across the firm you will need to be adaptable to change whilst maintaining a professional approach, demonstrating high levels of client care, organisational and time management skills.
You would have gained previous experience within another law firm or other professional services environment demonstrating a proactive and enthusiastic approach with high levels of IT literacy, superb attention to detail and the ability to learn new systems quickly.
CMS is an international organisation with market leading businesses throughout Central and Eastern Europe, The Middle East, Asia and beyond. We're also founding members of the CMS organisation of major independent European law firms, which brings ten leading European law firms together under one banner.
On the 1st May 2017, CMS, Nabarro and Olswang are combining to create a truly modern, ambitious, sector driven and technology focused firm for the future. Together we will be the 6th largest UK law firm (by UK revenue) and the 6th largest law firm globally (by headcount) with outstanding global reach: serving 36 countries across 65 offices.
The new firm will be headquartered in the City of London with UK offices in Aberdeen, Bristol, Edinburgh, Glasgow, Manchester, Reading and Sheffield.
All 3 firms have very similar values running through them which will ring true after the combination. We work hard to be a truly client-focused law firm. That means not just understanding the unique challenges of every market sector, but also providing a service that’s tailored to the needs of each client. Our partners are hands-on and work hard to get closer to clients with everything from joint training initiatives and advice surgeries to visits and social events. What’s more, our teams have the ideal balance of personality and industry expertise to suit the varied needs of our clients.
We welcome and promote diversity among our staff and we are committed to a policy of equal opportunity in all aspects of employment practice.
If you are interested please apply online or contact Phoebe Napier, Recruitment Officer, for more information.